Background of the Study
Inventory is basically the total amount of goods and materials held in stock by a factory, store and other business. An inventory system is a process whereby a business keeps track of the goods and material it has available. In its simplest sense it can be done manually by a count at the end of each day. In this way it is possible to keep a record of the goods coming in to the business and goods being sold. (Chapter 1 Inventory System, 2011)
Since manual inventory consumes a lot of time and is prone to errors, it would be helpful to build a system that will computerize the transactions from acquisition of the product description to updating the inventory database. The computerized inventory system will improve employees’ work efficiency by computerizing routinely and time consuming tasks such as the time spent in taking down product information. As a result, the time can be used in more productive activities. The accuracy of the current system will also be improved, since the computerized inventory system would eliminate the need of constantly encoding lengthy details of products by having an inventory database.
Monitoring encompasses the tracking of individual processes, so that information on their state can be easily seen, and statistics on the performance of one or more process can be provided.
The Baguio City Hall Monitoring and Inventory System for Supplies and Properties is a proposed system to the Baguio City Hall – General Services Office (GSO). It was proposed to enable the production of correct reports, fast retrieval of correct data, reduce the amount of paper used, and to store large amount of data and information occupying a small office. Some benefits of the system are to provide a computer-based information system for the current inventory and monitoring, to lessen the manual processes, and to make the system store and generate efficient report. (Bendoza, Esoen, Legawen, Pili, & William, 2006)
The Proposed Automation of the Benguet District Hospitals Pharmacy Dispensing, Inventory, Purchasing and Sales System is a proposed system to the Benguet District Hospitals. It was proposed to computerize the dispensing, inventory, purchasing and sales processes of the said institution. It was also proposed to automate report generation and preparation. The proposed System will provide a great help to the staff and personnel of the pharmacy. Computerization will ease their report preparation and generation and will eliminate their manual processes. (Celino, Embralino, Locano, Mendoza, Oplas, & Pescador, 2005) The Benguet State University Marketing Center Inventory and Purchasing System is a proposed system to the BSU-Marketing Center. It was proposed to allow authorized users to easily manipulate data and make necessary updates. Specified users can also easily view and retrieve reports. It will also allow them to monitor the products and monthly sales. Some of the benefits of the said system are, first of all it will computerize the record keeping of products. Second, it will provide an efficient and convenient report generation and maintenance. And lastly, it will automate manual computation of sales.(Bayo, Gatayen, Oliva, Paterno, & Pias, 2007)
The existing monitoring system of the district hospitals of Benguet is a manual process of recording of all the data that they need for their report such as the name of the medicine or drug, the name of the supplier, the expiration date, the price, the description, and etc. its current inventory system is also a manual process of recording all the data through the use of a record book or a yellow pad paper.
With this, the project acts as a computerized inventory and monitoring system for the five district hospitals of Benguet. It stores details of the drugs and medicines, supplier and etc. The system will provide the needed and storing information in a faster, more convenient way by storing...
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