Guidelines for Writing Internship Reports
Writing reports is one of the most formal ways of presenting the results of a project. Reports can be written about any professional activity including experimental or test results, design proposals, economic or technical feasibility studies and project summaries. They usually follow a major effort on a single topic and are written for review by people involved in decision making or affected by their work. Internship students are asked to write an Internship Report for a number of reasons, including practice in the following: • Organizing and presenting a large amount of information related to a problem. • Interpreting relevant information. • Evolving relevant conclusions which result in recommendations.
An Internship Report contains four essential parts. However, it may also contain other information and be laid out under different tiles. These essential parts are: • A clear definition of the problem addressed by the study. • The details of the study including: assumptions, alternatives, and predicted outcomes; • Conclusions following from the details. • Recommendations derived from the conclusions and addressing the problem. Recommendations are required in your Internship Report. 9 – Guidelines for Writing Internship Reports
Choosing a Topic
Your Internship Report should be based on a specific aspect of the relevant organization where you intend doing your internship, e.g. HR, Finance, Marketing, Logistics, etc. Hence you should research a topic that is related to your work or place of internship. In this regard ,a generalized study report will not be acceptable.
The Internship Report is expected to be analytical rather than descriptive. It should contain accurate, factual information together with sound arguments and conclusions. The format of the report should normally follow the guidelines provided in R&D Research Book issued by R&D Office.
• The length of your Internship Report should not exceed 10,000 to 12000 words or 40 to 50 pages with 1.5 line space, including appendices. The length should reflect the complexity of the topic and the thoroughness of the research. The Internship Report should be self-contained (explain any terminology particular to the topic the first time you use it), consistent, and to the point. It should be
2 understandable to someone who has background in the area of the report but is unfamiliar with the particular topic of the report. • • • • • • • Use standard formal level of English (no slang or colloquialisms). Use the first person only in the letter of transmittal and in the preface. Use a good quality white bond paper. Use only one side of the page for all text and figures. Start major sections of the report on new pages. Bind the Internship Report in a suitable protective cover. Number the pages: All pages that come before the body of the report are numbered using lower case Roman numerals. The title page is considered to be page 1, but is not numbered. The body of the Report begins with the introduction. The pages of the body are given in Arabic numerals. The first page of the introduction is considered to be page 1, but it is not numbered. Leave margins of 1" on the top, bottom, and sides of each page.
Internship Report Format
The following shows the pattern that should be used for the Internship report: *optional
Detailed Section Information
The following information explains the purpose and suggested content of each of the Internship Report sections. Include only those sections and content which are appropriate for your topic.
Purpose: Provides a binding for the report, identifies the topic and owner of the report. Content: title of the report name of the student Internship Course Number (i.e. CICS 500) Internship Employer date report submitted 9 – Guidelines for Writing Internship Reports
Letter of Transmittal
References: can be collected on one page at the end of the report, or they can be placed as footnotes on the bottom of the page on which the reference occurs. The term “appendix” applies to only one set of data: for example, program listings would be in Appendix A and technical specifications would be in Appendix B. 9 – Guidelines for Writing Internship Reports
Every writer requires: a grammar handbook a good dictionary: Oxford is recommend Recommended grammar handbooks: Milward & Flick, Handbook for Writers, Harcourt Brace, 2nd Edition, 1993. Prentice-Hall, Handbook for Writers, 1st Edition, 1996. Strunk and White, The Elements of Style, Collier Macmillan. 9 – Guidelines for Writing Internship Reports
Overview of the Report-Writing Process
Define topic. Discuss topic and ideas for Report with your supervisor . Write your Report according to guidelines provided in these guidelines. Provide your Report to your supervisor for review at least a week before your Internship ends.
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