Hris Requirements for Riordan Manufacturing

Topics: Microsoft Excel, Management, Human resource management system Pages: 4 (1146 words) Published: July 22, 2007
System Overview
Several processes within Riordan's Human Resource Information System (HRIS) have been identified as disjointed and Riordan wants to integrate those processes into the HRIS to create a more seamless, secure and efficient system. Manual processes as well as partially automated processes, both internal and external third party, will need to be integrated into the HRIS system to accomplish this integration goal. HRIS Updates

Changes to information in the HRIS database are currently submitted in writing by a Manager manually filling out special forms and sending them to headquarters where a payroll clerk enters the data into the system. This process can be error prone as well as slow and needs to be automated. Creating a mechanism to allow secure data entry and editing by the Manager directly will eliminate errors and update important personnel information in real time. Requirements:

1.The system will provide secured self-service data entry interface screens to approximately resemble existing paper forms for employees to view their personal data regarding employment by allowing entry and update of appropriate personal data stored in HRIS. 2.The system will allow secured access to personnel records for Managers to update appropriate personnel data (hours worked, time off, disciplinary actions, etcetera) for employees for whom they have responsibility. 3.The system will gather time and attendance information from the time keeping equipment and transfer it to the payroll system upon approval by the Manager. Training and Development

Training and development records are kept in Excel spreadsheets by training and development specialists. This data may or may not be stored in a secure location or where it is backed up regularly if at all. To eliminate the risk of data loss, but more importantly integrate the data into the HRIS database, a process to capture mandatory training requirements per employee and track completion needs to be developed....
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