Happy Health Medical Clinic

Topics: Medicine, Health Insurance Portability and Accountability Act, Electronic medical record Pages: 12 (335 words) Published: May 19, 2015
Happy Health
Medical Clinic
Created by, Valerie Buller

Happy Health Medical Clinic

Happy Health Medical Clinic is a medium sized facility

We are mandated under state law to abide by HIPAA and HITECH policies and do so with extreme pride.

We have a hybrid, source-oriented filing system

Health records are centralized

We store patient records until death

Patient Records
 getting

new information into a patient’s record as
soon as possible

not duplicating medical records for the same

 It

is extremely important to file patient records as
soon as possible to avoid losing patient files!

The difference between clinical and
administrative data
 Handling

clinical data that a doctor
needs to see

 Handling

administrative data that a
doctor does not need to see

for patient files:

Rules of the Filing System

rules of the system
Examples to clarify names or
numbers that might be confusing in
that system
Temporary and permanent
insertion of loose forms and care

Health Record Location

where a record is located
 Centralized
 Record
 Type

records management

format: source-oriented records

of filing system: Hybrid

Handling Patient Records
 Short-term
 Permanent
 Archive

circulation of records

 Retention

schedule—destruction of records

Routing and Tracking of Records
 Routing

and tracking records within
areas of our department and out to Xray

 Storing

lab reports that come in when
a patient’s file is at X-ray

File Security
 File


 Legal

and ethical responsibilities

information is
Safe with Happy
Health Medical


Act of

We hope you have enjoyed this presentation!


Green, M. A., & Bowie, M. J. (2011). Essentials of health information management: Principles and practices (2nd ed.). Clifton Park, NY: Delmar, Cengage Learning.

Bianchi, A. J., Esq. (2009). An overview of the impact of the American recovery and reinvestment act of 2009 on the HIPAA medical privacy and security rules. Tax Management Compensation Planning Journal, 37(9), 227-235. Retrieved from http://search.proquest.com/docview/215036821?accountid=35812 http://www.healthit.gov/policy-researchers-implementers/health-it-legislation

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