Discuss the need for clear procedures to be set for the pre-
arrival stage of the guest cycle
This report is aimed to discuss the need for clear procedures to be
set for the pre-arrival stage of the guest cycle. The pre arrival
stages in a guest cycle entail services that are executed by people
or other relevant systems (like software) to deliver the best to the
guests. Reservations are an important stage in pre-arrival of all
guests. An effective service delivery will ensure the guests get
satisfied from the very primary stages. Vital preparations have to
be made for the arrival of all guests by the front office department.
Records have to be kept. Computers are essential in this process
for they play an important facilitation role.
Discuss the need for clear procedures to be set for the pre-arrival stage of the guest cycle
The main function of front office management is to welcome the guest and make all transactions smooth for the guest. According to Bakers, Huyton and Bradley (2000), a hotel system can be divided into four categories forming the guest cycle notably: the pre-arrival, arrival, occupancy, and departure.
This report aims to review the pre arrival stages of guest cycle in a guest cycle by focusing on front office section. The report begins with introduction and background to pre arrival stages of guest cycle and front office management. It will discuss the activities that are partaken when a guest arrives to the front desk of a given hotel in the main body. Then, the conclusion is drawn at the final part.
In hospitality industry, it is necessary for the service deliverer to give out his/her best services; this is because the clients have nothing to carry home at the end of the transaction (Ismail, 2002). The most important thing is the experience they get from a given hotel. As earlier noted, the front office provides most reputation of a given hotel. The servers need to make great effort to ensure the delivery is up to the required standards. Different writers have similar views of the prospects that take place in the front office more so the pre arrival stage as will be discusses in the following section. According to Hai-yan and Baum (2006), most popular stages that have been identified in pre arrival of guests include:
Check-out and history
The pre arrival stages in a guest cycle entail services that are executed by people or other relevant systems (like software) to deliver the best to the guests. The next section is the main body which analyse the activities that are partaken in the pre-arrival stage of the front desk of a hotel.
According to Powers et. Al (1999), the stages involved in the pre-arrival need to be distinct and specific. The environment and rooms need to be presentable to ensure the delivery is maximized in all situations. Bakers et. al. (2000) classified the guest cycle in the pre-arrivals, arrivals, occupancy and departure. They believe the pre arrival section mainly comprise the booking doe by the clients and all events that will facilitate arrival of the guest. The front office is tasked with handling a large number of tasks in the guest cycle, they may include making reservations, check-in and registration, mail and information management, handling luggage’s, communication services, handling the accounts for guests, checking out and settlement of bills (Bardi, 2011). The services here can be classified further to three main categories. These include electronic-mechanical, indirect personal and face to face transactions. The employees in the front desk are trained to employ these services to ensure maximum utility of the clients (Waryszak and Bauer, 1993).
The guest cycle stages can be classified into sub-categories depending...
References: Baker, S., Huyton, J. & Bradley, P. (2000). Principles of hotel front office
Operations. London: Continuum.
Bardi, J.A. (2011). Hotel Front Office Management. John Wiley and Sons, USA.
Hai-yan, K. and Baum, T. (2006). Skills and work in the hospitality sector: The case of hotel front office employees in China, International Journal of Contemporary Hospitality Management, Vol. 18. No. 6, pp.509 – 518.
Ismail, A. (2002). Front Office Operations and Management. Cengage Learning, UK.
Kasavana, M.L. and Brooks, R.M. (2012). Managing Front Office Operations (AHLEI). Prentice Hall PTR,USA.
Powers, T. & Barrows, C.W. (1999). Introduction to the Hospitality Industry (4th
Edition). John Wiley & Sons, Canada.
Waryszak, R.Z. and Bauer, T.G. (1993). Front-office Staff Selection Techniques. International Journal of Contemporary Hospitality Management, Vol. 5. No. 4.
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