Formal Letter

Topics: Traffic, Delhi, Driving Pages: 6 (1233 words) Published: September 19, 2013
Formal letter is a business or official letter. They are written to complaint or inform something. These letters include applications, letters to editors, official letters, letters to and from organizations, government departments etc. These letters have an objective or business-like style of writing.

Points To Remember:
1. Mentioning the subject is a must in a formal letter.
2. The formal letter should be brief, simple and concise.
3. It should focus on the issue rather than dwindling on various other elements. 4. Colloquial words or expressions must be avoided.
5. The imperative tone must be avoided in case of formal letters. 6. Coherence should be maintained.
7. Marks will be awarded on the use of appropriate style, language, content and expression. 8. Although, marks will not be deducted for exceeding the word limit, it is advisable to follow the given word limit. Difference between formal and informal letters:

The basic difference between informal and formal letters is that of the receiver. Informal letters are written to friends, family, relatives, and other near and dear ones, while, the formal letters are written for official purposes or to write to the editor of a magazine, the commissioner, the principal of a school, etc. It is compulsory to include a subject in a formal letter which is not necessary in an informal letter. We usually add both the addresses in a formal letter while it is only important to write the recipient's address in an informal letter. The language of a formal letter is also very formal and precise while one is allowed to use colloquial language in an informal letter.

Q. Write a letter to the principal of your school requesting him to get your classroom repaired as it has been in a bad condition for some time now. You are Anil of ABC Public School, Uttam Nagar, New Delhi-59. Answer:

Examination Hall
New Delhi-110062
Nov 25, 20xx
The Principal
ABC Public School
Uttam Nagar
New Delhi-110059
Dear sir,
Subject: Need of urgent repair of the classroom assigned to VIII-C  
With due respect, I would like to draw your kind attention towards the poor condition of our classroom that is room no. 15 on the first floor of the school building. Our classroom is in need of urgent repair. There is dampness in the walls and the roof. It not only smells bad but the plaster has also started coming off the walls. This may pose health hazards in the approaching winter. Moreover, students cannot concentrate on their lessons with uncomfortable surroundings. As it is becoming increasingly difficult for us to continue studying in the classroom, I request you to arrange for our classroom to get repaired at the earliest. Meanwhile, please assign another classroom to us.  

Yours sincerely,
Class VIII-C

Q. You are Ashu Verma, living at 30, Sun Enclave, Delhi. This is a residential colony but lately a lot of heavy traffic has been moving through this area. Write a letter to the Chief Engineer, MCD to construct speed breakers in the area. Answer:    

30 Sun Enclave
New Delhi
19 March 20xx
The Chief Engineer
Municipal Corporation of Delhi
New Delhi
Respected Sir,
Subject: Need for the construction of speed breakers in our area  
I would like to bring to your notice the difficulty faced by the residents of Sun Enclave due to traffic snarls. Though it is a residential area, a small factory built nearby has converted the by-lanes into a main road. A lot of heavy traffic has started moving through this area, creating problems for the pedestrians. Recently, two people were injured when they were hit by a fast-moving truck. Children are also suffering because of this as they are housebound. It is for this reason that I request your department to construct speed breakers in this area as soon as possible. This will definitely put a check on the speed of vehicles, apart from allowing pedestrians to move freely. Your efforts would be highly-appreciated.  

Yours truly,...
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