Explain the Need for Keeping Records of Learning Assessment

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Explain the need for keeping records of assessment of learning and describe the types of records you would maintain.

Accurate, factual, up to date Record keeping is a very important part of a teacher’s role. They need to keep effective assessment records for every student. It allows both teacher and the student to reassess the teaching-learning relationship. This identity’s which students need more help, guidance and support and helps them understand what they need to do next to improve their work. This enables the teacher to base their lesson plans on a detailed knowledge of each pupil. Records tell us what has been taught and when. It helps underpin the courses structure by telling us the complete history and progress of both student and the course. Only then can we give the learner accurate and reliable feedback

The different types of records maintained are:
1. Admission registers: This register has details about the student’s entry and exit, details of education. It helps trace entry and exit of any student admitted in the school. It also provides personal and family background of a student.
2. Attendance registers: This register records the presence or absence of a student on a daily basis. It helps identify student’s interest and problems and takes administrative decisions; also helps identify sick students, absentees and regular students.
3. Personal files: It provides complete information on the student like address, date of birth, next of kin information, previous qualifications and experiences, support needed, and all other personal details. It helps locate student’s relatives in times of emergency and provides details of any medication that the student is under.
4. Disciplinary records: This ensures that proper procedure is followed in recording and reduces misuse of disciplinary procedures.
5. Assessment registers: This gives information on the student’s academic development. It also reflects continuous assessment, performance in



References: Petty, G.(2009) Teaching Today, Fourth Edition, Nelson Thornes Ltd The Data Protection Act (1998) The Freedom of Information Act (2000) Gravells, A (2011) Preparing to Teach in the Lifelong learning Sector, Fourth Edition, Learning Matters Ltd

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