Event Management Plan

Topics: Management, West Palm Beach, Florida, Palm Beach County, Florida Pages: 12 (3651 words) Published: March 20, 2013
Event Management Plan for Spring Bash 2013
Event Description
Day/Date/Time of Event – Duration. This event will be held during the week of Monday March 25th thru Thursday March 28th.  The game times will be 10 am, 1pm, 4pm, and 7:30 pm. Location / Facility / Venue of the Event. The baseball site is the beautiful, professionally maintained Santaluces Sports Complex. The Santaluces Sports Complex was built by the Montreal Expos for their spring training and is located in Lantana, FL. Description of the Event. With a comfortable average annual temperature of 78° F (25 °C), Palm Beach County is able to host any type of sporting event any time of the year. South Florida’s tropical climate is unique to any other region in the country and is one of the primary reason so many teams want to come and get out of the cold. The tournament will consist of 12 teams all competing for the tournament title at the end of the four days.

Purpose of the Event / Overview. This will be an invitation only event to bring in some of the top high schools in Florida and showcase their skills for area scouts both professional and college. W5H.

Who. Any High School baseball program from any state will be apart of the invitation only event. What. This is a Spring Break invitational tournament that is put on to expose some of the best armature athletes to professional and college scouts. When. March 25th thru March 28th

Where. Santaluces Sports Complex Lantana, FL
How.  Through registration fees, concessions, and gate revenue. Aims / Objectives (S.M.A.R.T.). Our goals and objectives are to become the premier spring break tournament in Florida. Event Management

Management Responsibility. (In-house / outsourced) – The management responsibility will be taken care of in-house to cut down on cost and overhead. Major stakeholders / agencies. The major stakeholders will be the high school programs that attend this event. Also, the agencies that will be involved with this event are the Palm Beach County Sports Commission and the Palm Beach County Parks and Recreation Department. Physical requirements. The physical requirements for this event will be long hours in the hot South Florida sun as well as the ability to lift up to 50 lbs. Venue. The Santaluces Sports Complex provides four well maintained and groomed fields and also have lighting on all four fields to host night games is needed. Target audience. This tournament's target audience is anyone of the many top high school baseball programs we have in the US. Approximate Number of Participants and Spectators. There will be twelve teams which will account for approximately 240 participants and over the course of the four days approximately 1500 spectators will be in attendance. Event History. This will be the first annual tournament held at this location. Based on research done on other spring break tournaments it is very popular with the high schools both locally and in the north where there is still snow on the ground. There are not many premier spring break tournaments out there so we feel this will help fill the void. Technology. All game information and results will be notated and recorded on iPads using the application called Game Changer scorekeeping. Also, for communication with event staff they will have cellphones as well as radios. Sponsoring Organization. For this event due to the size there will not be any sponsoring organization. Feasibility

Is the event a good idea? This event is a great idea due to the amount of teams looking to play in a tournament during spring break and also for the exposure the teams will have to area scouts. Do we have the skills required to plan and run the event? The event staff is well trained and knowledgeable on what is needed to make this type of event successful. Is the host community supportive? The host community is supportive due to the sales at local hotels and restaurants. Do we have the infrastructure in the community? The location of the...
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