Event Management
YOUTH EMPLOYMENT SUMMIT
EVENT PLANNING HANDBOOK
HOW TO ORGANIZE AN EVENT
Foreword
The Youth Employment Summit (YES2002) is being organised on a simple premise: if we successfully raise awareness to the need for promoting youth employment, build commitment for action, and empower that commitment with knowledge and tools we can create employment opportunities for youth. Based on this, the YES2002 goal is to work together to ensure that five hundred million young adults, especially youth facing poverty, will have productive and sustainable livelihoods by the year 2012. Think about it, there are a billion youth in the world today (aged 15-24 years), eight hundred and fifty million of them live in developing countries. We have no choice but to create the infrastructure - coalitions, partnerships, and programs – to generate funds and implement projects to fulfil this goal. The Event Planning Handbook is the first in a series of tools that we are developing in partnership with learning organisations like Making Cents. The necessity for this kind of handbook came from the participants of the many YES 2002 consultations and workshops that we have organised over the course of the past three years. We were requested to provide a practical, step-by-step, easy to use “tool” to plan an event. The four sections in this handbook will take you right from the beginning stage of conceptualising your event and compiling a budget to the activities needed for a successful follow-up after the event. The strength of this handbook is that it can be customized for any type of event and target group. For example, it can be used to structure a youth workshop to promote YES 2002 or to start a Youth Steering Committee for organisations in your country or region. Although we would appreciate your using this handbook to promote youth employment, you should use this to organise and facilitate any event of your choice. We gratefully acknowledge Making Cents in the compilation of this
EVENT PLANNING HANDBOOK
HOW TO ORGANIZE AN EVENT
Foreword
The Youth Employment Summit (YES2002) is being organised on a simple premise: if we successfully raise awareness to the need for promoting youth employment, build commitment for action, and empower that commitment with knowledge and tools we can create employment opportunities for youth. Based on this, the YES2002 goal is to work together to ensure that five hundred million young adults, especially youth facing poverty, will have productive and sustainable livelihoods by the year 2012. Think about it, there are a billion youth in the world today (aged 15-24 years), eight hundred and fifty million of them live in developing countries. We have no choice but to create the infrastructure - coalitions, partnerships, and programs – to generate funds and implement projects to fulfil this goal. The Event Planning Handbook is the first in a series of tools that we are developing in partnership with learning organisations like Making Cents. The necessity for this kind of handbook came from the participants of the many YES 2002 consultations and workshops that we have organised over the course of the past three years. We were requested to provide a practical, step-by-step, easy to use “tool” to plan an event. The four sections in this handbook will take you right from the beginning stage of conceptualising your event and compiling a budget to the activities needed for a successful follow-up after the event. The strength of this handbook is that it can be customized for any type of event and target group. For example, it can be used to structure a youth workshop to promote YES 2002 or to start a Youth Steering Committee for organisations in your country or region. Although we would appreciate your using this handbook to promote youth employment, you should use this to organise and facilitate any event of your choice. We gratefully acknowledge Making Cents in the compilation of this