Effective Communication in the Business Meetings

Topics: Management, Communication, Regulatory Focus Theory Pages: 6 (2180 words) Published: January 11, 2012
Effective Communication in Business Meetings
The great management guru Peter Drucker once said, “Business communication is all about understanding what has not been said.” Especially today business communication is one of important factors to be successful in the changeling business environment because during opened working environment one can meet lots of others for discussing but how to make an effective communication in business meetings? There are some of factors to impact deeply on result of an effective communication in the business meetings as clear goal or objective, careful planning, use materials, communication skills and conflict management. People may ignore to be involved in meetings, if they know their time will not be useful or non-productivity. Meetings should be completely carried out periodically or prepare urgently (if required) during work running of any organization. There are ways to spend the time more effectively. First factor considers here is goal or objective of business meeting. The goal or objective is built basing on actual situation of works what need to solve or make a decision, even just making a relationship. A business meeting without goal or objective considers as one walks around without home port, especially today’s challenging business environment is more focused in result. Imaginably there is no specifically stated desired outcome of the meeting so that is no point in availability the meeting. The goal or objective impacts people on gathering includes, but not limited to: communicating information, problem solving, team building, and making decision. Scheduling or preparation, communication, conflict management and follow-up are some of key factors to make sure that meetings are productive and efficient and that is being more essential in the today’s complicated working environment. The key for achieving the goal is an advance planning by everyone involved in the meeting. Detailed planning is a guideline to build an effective business meeting. Planning for meeting will support attendees to have a visualizing in advance how the meeting will be organized, where meeting attendees will sit, who will present in the meeting and how long the presentations will last. The meeting time and location should be confirmed one day before meeting to support attendees having a proper arrangement. Besides the meeting location should be able to accommodate all guests, convenient location, technological capabilities, and a comfortable condition. When the location has been determined, next important step is to start researching the information needed for the presentation, creating an agenda. The agenda should start with a quick objective or goal reminder, followed by the time frame allotted to each presentation. Research and investigation are perhaps the most important piece of planning an effective business meeting, which will help discover, summarize and organize the topic of the meeting. By making a convincing argument on the topic, the participants will be able to provide facts, instances, and definitions to support the subject. There are five main sources that can provide information for presentations. First of all is personal experience. Personal experience reflects the flow of thoughts and meanings persons bring to their immediate situations. The second resource is internet, especially in the 21st centuries which is considering as era of information technology. The goal is to improve the ability of people from all walks of life and interests to access, search, and use the information distributed in Internet resources. According to Usunier, & Roulin (2010, Apr), “there is no geographic limitation to Internet access and suppliers in any country can create Web sites containing information and dialogue content” (p. 189-227). Using a search engine is becoming more common in finding research. Instead of using search engines, online libraries are also available to support for finding research. Third...
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