Database Software

Topics: SQL, Database, Data analysis Pages: 7 (1270 words) Published: August 7, 2015

Computer in business

Database Software
The acquisition of database software for business information management is a source of business leverage in the ever competitive business environment. The management of business information is made possible by the acquisition of efficient database software. Database software is the term that refers to the computer program that helps to enter, update, organize, retrieve, and report information held in a computer database. Among the commonly used database software for personal computers and server database include Microsoft Access, Open Office Base, Filemaker Pro, MySQL, and Oracle. The benefits of using computer-based database are considerable. Without database software, it would be difficult to find a respectable system of managing information. Companies have varied use of comprehensive and accurate databases. Businesses maintain databases of customers, vendors, supplies, inventories, service requests, product orders and employees. Database software that assists a business to handle important function of a data type and provide appropriate data analysis methods is an essential tool of management. Their user-friendliness and flexibility has made database software crucial business component (Ambler, 2012). Database software store data as a series of records each holding data for a single entity such as a thing, person, event, or place. Data in software is held in fields each holding a single item of data appropriate to a record. Most of the modern database software provides tools to work with more than one related collection of records. The entry of data starts after defining fields for a series of records. This is made possibly by the simple-to-use data entry form provided by the database software. Database software enables one to import data from commercial database. It also facilitates the downloading of databases from the Web and posting it directly into the fields already defined by the database software. Specific data can be located by making queries using language such as Structured Query language (SQL) or natural language query (Ambler, 2012). According to Molaro et al (2013), databases are used in virtually all kinds of business functions. Among the functions relying on database software include sales, accounting, purchases, manufacturing, shipping, marketing, and human resource management. Databases assist in compiling information about potential clients and current clients besides keeping track of client correspondence. Databases are used to keep track of raw materials and other important supplies needed in manufacturing. In marketing, database software is used to track advertisers’ records and prospective advertising outlets. Databases are used in human resource management to maintain employees’ records and to match resumes of job applicants when job openings occur. In accounting, databases keep track of accounts receivable and payable. Databases are used in purchasing and in shipping to choose suppliers, place orders, track orders and shipment. Database software is also important to companies operating in service industries because they are used in maintaining continuing customer relations. Financial institutions such as banks, insurance companies, and stock brokerages rely on database software to keep track of clients’ financial accounts. Database software enables utility companies such as electric and telephone companies to keep track of utility usage, varying the rates, and billing the clients. Businesses that provide repair and maintenance services, for instance those repairing appliances or office equipments use database software to keep records of each client (Minelli, Chambers & Dhiraj, 2012). Database software is crucial for agents or brokers because they use it for selecting services or goods to be sold. Database software has been applied in large-scale to provide data on the flights of commercial airlines and...

References: Ambler, S. (2012). Agile database techniques: Effective strategies for the agile software developer. John Wiley & Sons.
Minelli, M., Chambers, M., & Dhiraj, A. (2012). Big data, big analytics: emerging business intelligence and analytic trends for today 's businesses. John Wiley & Sons.
Molaro, C., Parekh, S., Purcell, T., & Stuhler, J. (2013). DB2 11: The Database for Big Data & Analytics. MC Press, LLC.
Tatapudi, G., & AlSudairi, M. (2014). Analysis and Optimization: The Real Stuff of Business Competitive Advantage from Cloud Big Data Analytics. International Journal of Innovative Research and Development, 3(12).
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