PROBLEM AND ITS SETTINGS
This chapter presents the introduction, conceptual framework, statement of the problems, statement of objectives, scope and limitation of the study, significance of study and definition of terms. 1.1 Introduction
The study is about automated enrolment system for “Fruitful Harvest Christian Preschool”, a school that is privately owned and managed but then, the enrolment system on the said school is still in manual. The school was established last 2008 which is located at Brgy. Mat-i, Surigao City. The school is handling classes for pre-schoolers ageing 3-6 years old. Aside from having actual lessons, the school also provides spiritual classes to the pupils which aims to uplift the spiritual, moral, and educational values of the residents of Mat-i through quality and excellent training as their vision. We have learned from addressing some random interviews around the school premises that, the manual enrolment system was too slow and too difficult for the school to manage at the reason of lacking in faculty members who are knowledgeable enough on handling and managing such large manual files, records and folders. An automated enrolment system is a system that enables the persons in charge for enrolment purposes become hassle free. The system is all about entertaining a numerous number of enrolees with the capability of handling it in a peaceful way due to the fact that the system runs faster compared to the manual system they used to have. It is considered as the fastest approach in enrolment. 1.2 Statement of the problems
The listed below are the problems encountered by Fruitful Harvest Christian Preschool specifically in the enrolment process. 1. Slow enrolment process (manual system)
2. Misplacement/loss of the documents, forms and files
1.3 Statement of Objectives
1.3.1 General Objective
The study is geared development of an Automated Enrolment System for the Fruitful Harvest Christian Preschool of Mat-I, Surigao City that can operate a hassle-free enrolment processes. The automated enrolment system provides a big contribution to the beneficiaries. Aside from providing a hassle- free process, the system also gives effective and efficient processes to make the enrolment cycle easier. The system enables to store and preserve accurate information of the pupils. The system can easily trace all the needed details of the enrolees.
1.3.2 Specific Objectives
In order to realize the system, the proponent identified the specific objectives of the study. The necessary things to achieve are the following: 1. The automated system enables the enrolment processes become hassle-free and faster compared to the manual system. 2. The developed system will provide a more accurate and efficient way of managing, storing and retrieving information and efficient monitoring of the records of Fruitful Harvest Christian Preschool.
1.4 Scope and Limitation of the Study
In the development of a system, it is necessary to identify the boundary of the study. The scope and limitation of the study are stipulated below: 1.4.1 Scope of the study
1. Get relevant data including data of the pupils.
2. Computation of necessary fees, print receipt and class list. 3. Save, record, and edit data.
1.4.2 Limitation of the study
1.5 Significance of the study
The result of the study may be beneficial to the following individual and groups: School. This study may help up the said school to nurture up and elevate the functionality of the school to defy and breach their performances for the last 4 years. Pupils. The study will also help the pupils to be updated enough on entering the said school using the automated enrolment system. Parents. The study will also help the parents of the pupils to be hassle-free and easier to get their children enrolled.
1.6 Conceptual Framework
In general, the process of designing a conceptual model is seen very much...
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