Computer Library System

1. INTRODUCTION
The library is a bunch of sources, resources, and services, and structured in which it is housed, it is organized for its use and maintained by a public body, an institution or public individual. In the more traditional sense, a Library is a collection of books.
It can mean the collection, the building or room that houses the collection, or both. The term “library” has itself acquired secondary meaning a collection of useful materials for library informs their users of what the materials are available in and how to access that information. Before the computer age,
This was accomplished by card catalog. A cabinet filled with index cards, that identify books and other materials. In the large library, the large card catalog often filled large rooms. The emergence of the internet, however, has led to the collection of electronic catalog database (often referred to a “web cats” or as online public access catalog) which allows users to search the library holding from any location with internet access this style of catalog maintenance is compatible with new types of librarian, such as digital libraries and distributed library as well as older librarian that have been retrofired.
This proposed system is an offline access of library transaction including barrowing of books, producing a library report in much accurate and easier way in this library system. The library does not have to use card catalog; all she has to do is search the specific name of the books, title of book and or author in the system common use. In this sense is used in the field such no computer sciences, mathematics, statistics, electronics and biology.

1.1 BACKGROUND OF THE STUDY The Jose Rizal Elementary School under by the Department of Education located at Park Avenue Bgy. 88, Pasay City. L like the other librarian in the country faces several problems in their service because of the manual system they uses in their transaction. Manual in the way of locating and knowing if the books is available or not, it become harder for the librarian to see his record one by one.

1.2 STATEMENT OF THE PROBLEM

In this study, the proponents planned to propose a Computer Library system to Jose Rizal Elementary School at Pasay. Specifically, it seeks to answer the following questions.

* What are the problems and difficulties do encounter by the user in using the present system

* What are the problems do the personnel encountered by handling record and files

* What are the advantages of the proposed system in terms of the following: a. File transaction b. Managing Data c. Producing report d. Time effort

1.2.1 GENERAL OBJECTIVE

* To create a Computer Library System for Jose Rizal Elementary School.

1.2.2 SPECIFIC OBJECTIVE

The System Must:
Provide an electronic list of books with accession number, author, title of books, edition, volume, publisher, copy right, copies, and remarks. * Manage in inventory * More efficient and less time consuming * Provide the list of employees

1.3 SIGNIFICANCE OF THE STUDY

In this study there are many persons who will be benefited. The school, librarian, students, teachers, researchers and other concerned persons. * School—it will help a secure assurance by barrowing from the library and can easily detect barrowed books * Librarian- don’t need to consume more time to handle or manage data to produce a report on library manually. The personnel can organize and find the books easily

* Students- it will barrow books in much easier way. It doesn’t have to fill up again library card every time they want to barrow books

* Instructor –they can easily barrow their needs books for their class

* Researchers- it will use to find information needed in their study about computer library system that they can be used for their future references

1.4 SCOPE AND LIMITATION

This study is made for Jose Rizal Elementary School at Pasay the researchers noticed that the library of JRES is not updated compared to other schools in terms of system which is still in manual management.
Then the researchers want to conduct generate the manual library system into computer library system to improve the transaction inside the library.
The study is focusing only to improve library system that helps the librarian, students, professor, other personnel in the school and other concerned persons in terms of barrowing books transactions, managing data, saving records, produce reports and the time and effort.

2. METHODOLOGY

The proposed Computer Library system is recommended to Jose Rizal Elementary School, this proposed system is design to help those students , professors, other personnel and other concerned people so many persons will be benefited.
For the school, it will help to have a secure assurance of barrowing books from the library and can easily detect the barrowed books.
For the librarian, she does not need to consume or use up more time to handle or manage data to produce a report on library manually. The personnel can organized and find the books easily.
For the students, will barrow books in much easier way. It does not have to fill up again the library card. A proposed computer library system is much better that the present library system which is manual form. The proposed system is not intended to change all the principles, details and methods of barrowing books for the library but rather to improve it in much accurate and reliable for.

2.1 SYSTEM DEVELOPMENT LIFE CYCLE (SDLC)

2.1.1 FEASIBILITY
Feasibility study is used to determine if the project should get the go-ahead. If the project is to proceed, the feasibility study will produce a project plan and budget estimates for the future stages of development. * In this phase, the proponent conducted a study of what software is applicable for the chosen company.
2.1.2 PLANNING PHASE * Where in the researchers prepare a letter of permission and set an interview for the school librarian. Recognized and define problem encountered manually library system. Set the system objective and prepare a system study proposal
2.1.3 ANALYSIS PHASE * Discussed the system study and defines information needs to this research. Define the system performance to prepare the design proposal of the system in the library and stating making the documentation.

2.1.4 DESIGN PHASE * Prepare detailed system design to identify and evaluate the system.

2.1.5 IMPLEMENTATION PHASE * Plan and stated the implementation of the program. Obtain the hardware and software resources and prepare database and physical facilities to educate the users. Use the system current and to improve the system finalized the documentation.

2.1.5 TESTING * In this phase, the proponent checked and tested the program to find errors and difficulties so that the proponents do be having an enough time to repair it.

2.1.6 MAINTENANCE * In this phase, the proponent is continues conducting research and study to continuously develop the system. 3.0 DATA GATHERING
3.1 RESEARCH
Research and experimental development is creative work undertaken systematically to increase the stock of knowledge, including knowledge of humanity, culture and society, and the use of this stock of knowledge to devise new applications .
• In this phase, the proponent used are search engine to search information with regards the systems and the books for additional information

3.2 OBSERVATION
Observation is either an activity of a living being, such as a human, consisting of receiving knowledge of the outside world through the senses, or the recording of data using scientific instruments. The term may also refer to any data collected during this activity. An observation can also be the way you look at things or when you look at something.
• In this phase, the proponents observe the librarian, and the transaction on how to borrow, return a book, and how many minutes the transaction.

3.3 QUESTIONNAIRE
A questionnaire is a research instrument consisting of a series of questions and other prompts for the purpose of gathering information from respondents. Although they are often designed for statistical analysis of the responses, this is not always the case. The questionnaire was invented by Sir Francis Galton.
• In this phase, the proponent asked some questions to the librarian on how their transaction work, and the problems that they encounter in the current system that they are using.

3.4 INTERVIEW
An interview is a conversation between two people (the interviewer and the interviewee) where questions are asked by the interviewer to obtain information from the interviewee.
• In this phase, the proponent conducted an interview with the librarian to gather necessary information for the program.