1. Explain the purpose of correctly receiving, checking and sorting mail and packages (both incoming and outgoing).…
Effective communication is vital to the smooth running of a business and various methods of communication are used within a business environment to achieve this. Each form has various benefits to communicate effectively to their designated target audience. When communication is carried out properly it means the sender and receiver both correctly obtain the same information. Each form of communication will be chosen to which is applicable to the situation for example for a one-to-one/ team meeting will be best carried out face-to-face as it is the most effective way to make sure a point is understood properly, as it is a lot more personal and professional. Whereas if a company wants to distribute a monthly newsletter, this wouldn't need to be as personal as a face to face, it could be carried out over email. Therefore this wouldn't mean a employee would have to take time out of work and the messages can be sent on a large scale without taking much time to process.…
We need to make sure that mail is sent to the correct recipient because the mail may contain personal/sensitive information and so it needs to be kept secure. Also we need to make sure that it gets to the recipient in the agreed timescale because the recipient may be relying on that mail for something e.g. Legal papers ect.…
E-mail communication is an electronic mail system that allows almost instant written messages to be sent to the receiver (Merriam-Webster, 2011). Even though e-mail is an electronic form of communication, it creates a written record of the communication. Written records are valuable with health care communications, and e-mail communication…
Emails – These provide a form of instant written communication, over long distances which allow for other forms of communication, such as spreadsheets and documents, to be…
Over the past two centuries, the United States Postal Office has helped the United States grow by providing communication across the country. The USPS quickly able to provide communication all across the world. In the fast paced society, it is difficult to for the USPS to keep up with all the new gadgets. Especially because the internet allows people to communicate with others in a much more efficient and reliable way. Customers also choose other companies like UPS and Fedex. By reconstructing the USPS, it can slowly meet the standards of a changing world.…
Emails are more superior then Faxes as you can attach things, and they can be used for a variety of things. Signing up to websites, they can also be used for video conferencing. You are not limited to how long the email is you are sending, however when you are using a fax machine you are charged by how many pages you send. This can be costly if it is used on a regular basis, whereas emails are free and readily available.…
In the 19th century the postal system helped to expand the West by providing a covenient inexpensive form of communication. The cost of stamps ranged from $0.05 to $0.10 depending on the distance the mail was traveling to and from. The post office used steamboats and railroads to deliver mail. On an annual basis the postal system carried roughly 2900 letters and newspapers. The postal services grew rapidly in the 20th Century, taking over air mail services, hiring roughly 40 pilots and delivering over 49 million letters to different places. Now the Post Office delivers over 170 billion pieces of mail each year and it has over 31,000 post officce located all over the world. Mail for military bases were established during this time period making mail accesible to Army Post Office and Fleet (Navy) Post Offices. Emering from snail mail the postal systme has designed a way to reduce cost and produce revenue. With technology, the postal system now offers self services to those needing assitance mailing mail, letters, packages, etc via the internet through their 2013 Vision’s…
Electronic mail (or e-mail or email) is an Internet service that allows those people who have an e-mail address to send and receive electronic letters. Those are much like postal letters, except that they are delivered much faster than regular mail, when sending over long distances, and email is usually free. Email is appropriate for use by anyone in a working or business environment. It enables the sender to transmit lengthy information to others for free, in a much quicker time that it would to manually mail someone.…
As noted in Appendix A-A basic communication model, “the basic communications model is the starting point for analyzing the communications process in terms of the intent of the sender, the needs of the receiver, and the elements of the communications environment” (University of Phoenix, 2009, para. 1). In today’s business one of the most common and widely used forms of communication is e-mail. E-mail sent in a business environment requires a professional vocabulary and tone that is not normally used in personal e-mails yet it still needs to be conversational. According to Nancy Flynn, director of the ePolicy Institute and author of Writing Effective E-mail and E-mail Rules, “the average office worker spends 49 minutes managing e-mail daily, while upper level managers spend up to four hours a day on email” (Mardesich, 2010, guides, para. 3). With so much time spent managing the receipt and sending of e-mails in business it is important that employees understand the basic communication model. Understanding this process when sending e-mails allows employees to communicate more effectively as well as know when to use e-mail, and when another form of communication would be more effective. Any form of communication follows the same basic communication model. E-mail is just a faster and more efficient form of communication. Following is an analysis of three business e-mails using the components of the basic communication process.…
Email is very quick and a very easy way of getting in touch with other people. Once you send an email its sends instantly, so they will receive it a lot faster than if you would have sent it by a letter in the post. There are some disadvantages you…
A way that I can improve message transmission when using email is reducing the size of emails. Some attachments take up a lot of space in emails and can slow down message transmission. To improve the speed of message transmission I try to keep email attachment sizes to a minimum. Doing this will speed up the transmission process and will result in sending and receiving emails a lot quicker. Mailbox restrictions are also a good way to improve message transmission. If I ever receive an email from an unknown or suspicious source I mark it as ‘junk’. Marking the email as junk will put all future emails I receive from that sender straight into my junk mail folder. This will save time clearing out all the junk emails from my inbox.…
Email provides the sending and receiving of email about any information. Customers will use email, when they are in desperate need of information at the current time.…
The United States Postal Service has gone through some major changes in the past twenty-five years due to the increase in popularity of technologies such as email, fax machines, the internet and mobile phones. Sending letters and paying bills using the traditional method of using stamps no longer became the preferred method of sending correspondence. The postal service realized that major changes needed to be made and therefore decided to implement a quality improvement program utilizing the balanced scorecard approach. The following paragraphs summarize my thoughts and conclusions on their improvement process using the “voice” of the customer, employee and business.…
Next advantage of internet is email. Internet mails get in a few seconds in their destinations. It is very important when you want to send something for example to Australia. Of course you can send not only texts. You can email whatever you want, movies, photos, songs, computer programs etc. Costs are very important advantage of emails. Sending an email is much cheaper then phoning, or sending normal letters.…