People frequently turn to technology because they find they can't manage their paper records. Either they are swamped by too much paper on site, or they can't find the documents they need, or both. By itself, technology cannot fix a records management problem; technology applications need a lot of research and planning to be effective. While automating records can be a valuable tool, there are challenges to integrating these technological devices into a record system.
Tennessee State Library and Archives states that, a records centre is, “an interim storage and retrieval facility where inactive records of more than one agency may be administered on behalf of such agencies and may be stored and retrieved conveniently, economically, and in good order and inventory control until their final disposition and yet remain under the access and disposition control of their originating agencies.”Roper and Miller (1999; 6) postulates that, “Records centre is a building or part of a building designed or adapted for the low-cost storage, maintenance and communication of semi-current records pending their ultimate disposal.” The Records Centre is responsible for protecting the records from unauthorized access, damage, and deterioration. Both legal control and control of access to the records is retained by the agency until the records are either transferred to the Archives section or destroyed.
Automating as defined by Alexis L (1999; 5), “is the use of machines, control systems and information technologies to optimize productivity in the production of goods and delivery of services.” The scholar also propounds that, “the correct incentive for applying automation is to increase productivity, and/or quality beyond that possible with current human labor levels so as to realize economies of scale, and/or realize predictable quality levels. In the scope of industrialisation,
References: Alexis L (1999) Fundamental of Information Technology: New Delhi; Lean Tech word. Harvest B (1992) Standard Organisation of Technology; U.S.A; Maryland. Perderson A (1987) Keeping Archives; Australia; Prentice Hall Prythesh R (1996) Automation Handbook Challenges of Library Automation | eHow.com http://www.ehow.com/list_6932611_challenges-library-automation.html#ixzz2NZ0viiMt The Disadvantages of Computers in Education | eHow.com http://www.ehow.com/list_6562938_disadvantages-computers-education.html#ixzz2NYpw5fLH