Business Unit Administrator Description

Topics: Management, Strategic business unit, Library Pages: 13 (4212 words) Published: January 7, 2015
August 2010
Role Title:

Business Unit Administrator

Business Unit:

Libraries

Wellington City
Council

The Council's vision for the City is “Positioning Wellington as an Affordable, Internationally Competitive City”. To this end Wellington City Council strives to make “Wellington Even Better”.
Our foundation values are:
• Aim High


Encourage Fresh Thinking



Deliver What’s Right



Work Together



Act with Integrity and Respect



Aspire to zero harm to our staff and customers

We expect all employees to exhibit these values in everything they do. Role of Business Unit:

Wellington City Council provides a comprehensive library service through a network of libraries consisting of a Central Library and eleven branch libraries.
Wellington City Libraries currently issues over 3 million items per annum to 142,000 active registered customers.
The provision of library services is a core Council service. Wellington City Libraries is a business unit reporting to the Director of Community Services. It contributes to the vision and outcomes for Wellington as set out in the Council’s Strategic Plan, particularly in the areas of education, information and recreation services.

The focus of library service has changed from being collection based to being customer focused. The Libraries will continue to develop valueadded services, new information sources and enhanced technology to achieve better service. The libraries are also focusing on stretch goals, new business opportunities, partnerships and sponsorship.

The vision of the Wellington City Libraries is: Our library is a vibrant destination connecting with communities to spark imagination and discovery.
Our Mission statement is: To impress customers with entertaining and informative library experiences

Purpose of Role:

The Team Member, Business Unit Administrator, although based at the Central Library, is especially required to have a network wide focus and may be required to work across the total library network in a number of positions over time. The Business Unit Administrator will be allocated responsibilities on a regular cyclical basis and will contribute to achieving tactical objective outcomes.

The Team Member is accountable for the provision of efficient and effective organisational administration to achieve Council's strategic outcomes, business goals and objectives. Specifically the Business Unit Administrator’s responsibilities are:

Manage the payroll and provide administrative support for recruitment and human resources.
ƒ Provide administrative support for all financial transactions. ƒ Manage the procurement process and provide procurement support for all purchasing and invoicing of goods and services
ƒ Provide professional Executive Assistant support to the Libraries Manager.
ƒ Provide quality customer service and facilitate communication with internal/external customers, visitors and colleagues of the Business Unit.
ƒ Contribute administrative or financial knowledge and expertise to inter and intra-group activities and projects
ƒ Contribute to the development of a strong team morale within the home team.
ƒ Identify and report on opportunities for improving administration, business practice and revenue
ƒ Create and manage electronic and paper filing systems for the efficient storage and retrieval of information.
ƒ Delegated authority to spend to the financial level agreed in tactical objectives.
ƒ Fulfil the Business Unit’s obligations relating to Council’s statutory requirements.
Contribute to the seven day a week operation of the Business Unit ƒ

Reports to:

Strategic Business Advisor

Direct Reports:

N/A

INTERPERSONAL
CONTACTS:
Internal:

External:

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Libraries Business Unit Manager
Libraries Leadership Team
Coaches
WCL Team Members
WCC Staff from other Business Units e.g. Publication & Design, the Mailroom, Financial Transactions Bureau, CitiOperations, the...
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