Business and Admin Unit 221

Topics: Office, The Work, Following Pages: 7 (1835 words) Published: October 19, 2014
eople or so they can contact you
Fax Machine - To send faxes
Printer - To print documents
Scanner - To scan Documents onto the Computer
Photocopier - To make copies
File Cabinet - To store files
File trays - To keep useful information, forms
Chargers - To charge radios
Computer - To produce work

1.2 Describe the different features of different types of office equipment

Roller chair - To make it easier to roll round, move round a desk. It also can be adjusted for my comfort.Unit 221 Use office equipment

1: Know about different types of office equipment and its uses

1.1 Identify different types of equipment and their uses
There are many different types of office equipment. The main ones found in most offices are:

Chair - To sit on
Desk - To sit at and rest Computer Monitor - pens - work etc. Also for storage. Telephone - To contact p
Desk - It can be different size or shape depending of office needs. High Tec Telephone - It could be hand free set or just have different features such as: answering machine, calls on hold, address book and match more. High Tec Printer - It could include all in one functions, such as: scanner - scan from both sides

printer - print color, print both sides, staple, print different sizes and different formats. photocopier - copy color, both sides, staple, can be zoomed in/out produce high volumes of printouts/copies very quickly

File Cabinets - Different size for different office needs, can also be draws and be protected with lock. File trays - Can be the size for filing cabinets or good size for the use on my desc, also could be attached to walls for different paperwork. Computer - Can be with different size of screen, can be adjusted for ergonomic needs. Also could be portable.

1.3 Explain why different types of equipment are chosen for tasks

Any equipment I choose will make the task take up as little as your time as possible so I could meet targets and deadlines, and also the equipment that can help me to complete the task to the best standard. Also not one piece of equipment can do everything, so it means I would need various types of office equipment to complete the task. An example of making a poster, I probably would use my computer, printer and laminator.

2: Understand the purpose of following instructions and health and safety procedures

2.1 Explain the purpose of following manufacturer’s instructions when using equipment

The purpose to follow the manufacturer's instructions for the following reasons: Failureto do so can invalidate the warranty of the piece of equipment – this could be very expensive for your company. The manufacturer knows the likely problemsand sets out the instructions to help you findthe solution in the quickest way possible. Following the instructions means that everyone will follow aset procedure. The engineer will thenbe able to work out what you have done andin whatorder.

2.2 Explain the purpose of following organisational instructions when using equipment

Failure to follow organisational instructions can result damage or injury, or even failure to get the proper outcome from using the equipment. It is important that I produce my work to best possible way to meet requirements of the person who set the task. This shows I’m responsible and I can be relied upon to get things done. I will also needto be aware oforganisationalprocedures relating tosolvingequipment problems.This isbecause they may: set out who I must inform of the problem

give instructions as to who is and is not allowed to take action limit what staff may do

2.3 Identify health and safety procedures for using different types of equipment

I must make myself aware of the potential hazards of any operation I may carry out, or any equipment I may use. In addition I must be aware of self operating rules, working procedures,...
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