BAT1 Task 1

Powerful Essays
A1. Additional Information to Shadow chart:
Shadow chart is the form of protected health information which is difficult to manage. HIPAA’s privacy and security standards help in increasing the safety of this information. Shadow charts are formed because of various reasons and used for various reasons. When primary records are not accessible, physicians tend to make copies of them for easy access and reference. Physicians use these for billing. The shadow charts are not as complete and accurate as a primary record. There is no proper procedure, tracking and accounting for the release of information from shadow charts. There are no strict HIPAA rules for the security of the patient information in shadow charts. But these are subject to covered entity’s policies and procedures. In most of the cases, the shadow charts become completely separated records from the primary record. In these instances where the shadow chart has the patient information associated with an episode of patient care which is not included in the electronic record, such documented information should be scanned to the electronic record and added to the original permanent legal record.

A2. Ways to reduce incidents of breach of security of patient health information:

Information technology staff can help decrease incidents of security breaches in following ways:
a) Providing the staff which handles the patient’s information with restricted access. Access should be provided to the employees for the information that they deal with.
b) There should be continuous monitoring on usage of the access to patient information. Audit trail should be run to know if there are any breaches. Strict policies should be implemented to prevent password sharing.
c) There should be restrictions on the passwords created by users with regards to complexity, maximum and minimum duration of the password, history of the password etc. Login information should be changed once in three months to keep

You May Also Find These Documents Helpful

  • Good Essays

    Bat1 Task 1

    • 1280 Words
    • 6 Pages

    Shadow charts contain protected health information as well and the safety and security of this information should be secured in the same manner as the main record.…

    • 1280 Words
    • 6 Pages
    Good Essays
  • Good Essays

    I understand that Certain information will need to be shared between Staff and outside organisations and that information can only be disclosed if it is in the residents best interests or for the protection of others or in the interest of public health, investigation, or if a serious crime committed.…

    • 611 Words
    • 3 Pages
    Good Essays
  • Better Essays

    The health care administrator has responsibilities that extends beyond patient medical information to broader information systems that encompass the organization as a business and a workplace. Managing confidential information within the health care system requires ethical awareness, knowledge, and decision-making skill. With the growth of information systems one ethical concern that continually presents itself to the administrator is confidentiality of information (Badzek, 1998) regardless if that information is about a patient or an employee.…

    • 1426 Words
    • 6 Pages
    Better Essays
  • Better Essays

    Respecting and protecting our patients medical, personal and private information is a great responsibility. At times it can be very challenging and there are times in healthcare where specific issues are encountered and personal and private information must be shared. It is the position of this author that preserving confidentiality is of the up most importance. Confidentiality is defined as preserving the privacy of the persons that you are caring for. This would include…

    • 1232 Words
    • 5 Pages
    Better Essays
  • Good Essays

    Though patients have the responsibility to provide their health care providers with the information necessary for their care, they have the right to confidentiality of any of such information from demographic data to sensitive personal information. Mehnke (2010) explains that there is the need to review policies on privacy and confidentiality to achieve optimal results. He further explains that, the day to day life of health workers from the common copy machine, to trash, to hallway conversation, discussion in elevators and cafeteria poses challenges to patient confidentiality. Also the pressure from friends and close family members of patients to know the progress of their loved ones which may or may not include disclosure of patient information is a major hurdle. Regardless of the challenges all what the patient expects from healthcare providers is for their right to privacy and confidentiality to be respected. This helps patient to seek help when needed and to freely discuss their problems with their care givers. It is the client’s expectation that that bond is never broken without their consent unless required by…

    • 824 Words
    • 4 Pages
    Good Essays
  • Good Essays

    Health Care Terms

    • 962 Words
    • 4 Pages

    |Accountability Act |protect the patients’ health information |patients from being shared with any other |…

    • 962 Words
    • 4 Pages
    Good Essays
  • Powerful Essays

    a. exposing the hospital to violation of privacy lawsuits and should be prohibited from this…

    • 1477 Words
    • 6 Pages
    Powerful Essays
  • Good Essays

    Medical Documentation

    • 386 Words
    • 2 Pages

    Ensure and maintain confidentiality - this includes maintaining patient confidentiality, in all care settings. Clinicians have legislative, professional and ethical obligations to protect patient confidentiality. That information shared…

    • 386 Words
    • 2 Pages
    Good Essays
  • Best Essays

    A shadow chart is a partial copy of a patient’s medical history, kept by health care providers or departments for the sake of convenience. A shadow chart is not part of the official medical record. It is a working document where information can be added and removed as necessary to aid in the decision-making process. It may include reminder systems, scheduling information, research activities, and information not considered appropriate for the permanent record. It is frequently used to support inter-professional or inter-departmental communication.…

    • 3395 Words
    • 14 Pages
    Best Essays
  • Good Essays

    6. This institution ensure that patients’ records are available only to those who are professionally directly involved in their case.…

    • 1147 Words
    • 5 Pages
    Good Essays
  • Better Essays

    In the medical field, confidentiality is highly stressed through the use of HIPAA and HITECH. HIPAA has rules and regulations that medical facilities and their employees must follow in order to protect the privacy of their patients (PossibleNow.com, Inc., 2013). The HITECH Act is “a part of the stimulus package known as the American Reinvestment Act” (Lindquist and Vennum, 2013). It requires that all policies, procedures, and technical controls are used to keep patient information confidential. Keeping a patient’s medical records is not an option—it is a must.…

    • 870 Words
    • 4 Pages
    Better Essays
  • Satisfactory Essays

    2. When should a patient be advised of the existence of computerized databases containing medical information about the patient?…

    • 360 Words
    • 2 Pages
    Satisfactory Essays
  • Better Essays

    Information flows in numerous ways through many different paths in a hospital. One unique thing compared to the other organizations is that there is a requirement that restricts the flow of information; there are other ways that allows one to maximize the information in other ways. When working in a hospital there are challenges that appear when it comes to legal, medical and Organization requirements. When it comes to the participants of communication there are many different challenges that happen. When it comes to a big organization the information that gets sent has to go through many channels. It depends on the priority of the message and how it can be moved through emails by the supervisors or if it is an emergency it then has to follow through the hospitals Public address system. Both systems work perfectly well and are effective for passing along the message through formal communication but it limited, it is needed to protect the sensitive information. When working in a medical organization like a hospital we need to make sure that a patient’s information is not released. The information is only to be released to those who are working and caring for that patient. According to Hynes, 2011, the requirements of HIPPA cause barriers to smooth conversations that must be worked on constantly.…

    • 1108 Words
    • 5 Pages
    Better Essays
  • Good Essays

    2. When should the patient be advised of the existence of computerized databases containing medical information about the patient?…

    • 1078 Words
    • 5 Pages
    Good Essays
  • Powerful Essays

    Lack of security for patient records can lead to legal and financial consequences that jeopardize patient care, proprietary practices, and competitive advantages.…

    • 1146 Words
    • 5 Pages
    Powerful Essays