Define the Standards for Effective Army Writing
Writing Guidelines Mandating Quality Army Writing
The ability to prepare clear, concise documents, which advocate a position or advance a goal is an essential leadership skill. Effective writing teaches you the techniques of writing different types of military documents targeted for specific audiences.
To become a more effective communicator, the Army developed some specific guidelines and standards to help you write clearly and concisely. Define the Standards for Effective Army Writing
The Army Writing Standard
As writers of Army correspondence, you must know and understand the standards for Army writing so you can effectively apply them to your writing. As leaders, you must explain the standards to your subordinates and check their writing for compliance to help them produce correspondence that meets the standards.
You will learn how to recognize and correct passive voice later in this lesson. Effective Army writing
Effective Army writing transmits a clear message in a single rapid reading and is generally free of errors in grammar, mechanics, and usage.
Good Army writing
Good Army writing is concise, organized, and straight to the point. It meets two essential requirements, putting the main point at the beginning of the correspondence and using the active voice.
Active writing emphasizes the doer of the action. It shows whom or what is doing the action in the sentence, and it helps create shorter sentences. Standard English sentence order
The standard English sentence order, subject–verb–object, works best. It speeds communication and helps the reader understand the point. Recognize Uniform Effective Writing Standards for Army Writing Elements of Structure
Next, you will identify elements of structure inherent to Army writing. The structure of Army writing is simple and consists of two elements: the first, “begin with the main idea,” and the second, “packaging.” Begin with the Main Idea
All Army writing should begin with the main idea. The greatest weakness in ineffective writing is that it does not quickly transmit a focused message. Introductions with the “bottom line” first, as business writers do, focuses on the topic immediately. One test you can use to see if your writing meets this element is to ask yourself, “What information would I keep if I had to get rid of all the rest?” If your writing begins with the answer to this question, then you have met the criteria. Packaging
The second element of effective Army writing is packaging. Packaging is the general framework of the writing style. Packaging consists of the following requirements: -open with a short clear purpose sentence
-place the recommendation conclusion or most important information (main point) next. Some writing combines the purpose and the main point -clearly separate each major section. Use paragraphs, headings or section titles -use specific format if one is appropriate
These two elements of structure––main idea first and packaging––will greatly aid you in creating effective documents and correspondence. Recognize Uniform Effective Writing Standards for Army Writing Passive Voice
The two essential requirements for good Army writing are putting the main point in the introduction and using the active voice.
While using passive voice is not necessarily wrong, and is sometimes appropriate, the Army emphasizes the use of active voice in correspondence. This makes your writing clearer and more direct.
Why should we avoid using passive voice?
Passive voice creates sentences that are indirect, unfocused, and slows communication 2.
Passive voice hides the doer of the action, blocking communication 3.
Active voice is direct, natural, and forceful
Active voice normally makes sentences shorter and clearer
Recognize Uniform Effective Writing Standards for Army Writing Define “Voice”
Voice – The property of a verb that indicates whether the...
Please join StudyMode to read the full document