I. Audio files will each have a unique Recording ID assigned by .
II. Transcription of the audio file will be performed in Microsoft Word and saved as a 97/2003 compatible document (.DOC). 4. The name of the Word document will be the Recording ID of the original audio file, e.g. the transcription for recording 27453 will be saved as 27453.doc.
5. The transcription for a recording will contain all interactions captured by the recording, i.e. if multiple interactions are recorded within one recording then all interactions will be transcribed within one file and separated by a page break.
6. All transcriptions will use a template provided by , which will contain the following format: i. Orientation: Portrait
ii. Font: Times New Roman
iii. Font Size: 12
iv. Top and bottom margins: 1 inch
v. Left and Right margins: 1.25 inches
vi. Zoom: 100%
vii. Header information:
1. Research to Listen, Understand and Analyze Physician-Patient Interactions (Centered; Italics; Times New Roman 10) viii. Footer Information:
1. (Left Aligned; Italics; Times New Roman 10)
2. Page # (Centered; Italics; Times New Roman 10)
3. Confidential ©YYYY (Right Aligned; Italics; Times New Roman 10)
III. Definition of “Utterance” and “Turn”
Sentences within a turn
All of a speaker’s uninterrupted utterances
Um, John, Dr. Briner sent you here? I’m glad you were sent here by Dr. Briner.
Have you had colds, flu bugs?
Let’s look at your throat.
1. The speaker will be identified by a bolded two letter abbreviation followed by a bolded colon. The speaker identifier will be left justified.
2. Dialogue will begin after a ½ inch indent (Tab Key strike) and if dialogue is to continue to additional lines, there will be a ½ inch second line indent.
3. The following two abbreviations are the only speaker codes that should appear in the transcription, unless a special request is made. If a speaker cannot be identified, please alert your contact.
IV. SPEAKER CODES:
indicates when the interviewer is speaking
indicates when the respondent(s) is speaking
1. DO NOT add a space before or after the speaker code.
2. ALWAYS USE a Tab Strike after the speaker code and colon before beginning an utterance/sentence.
3. DO NOT use a hard return within a turn/utterance. The only time a hard return is used is when you’re changing speakers.
4. ALWAYS USE a colon with speaker codes, DO NOT use a semicolon.
Transcribe verbatim - DO NOT correct any errors in the speech other than what is noted below.
Use normal capitalization on proper nouns
DO NOT capitalize common phrase like happy birthday, happy new year, etc.
Capitalize all brand names, use lower casing for all generic names, e.g. Lipitor, Viagra, albuterol, methotrexate.
Capitalize the first word of each turn and utterance - never start a new turn/utterance with a hyphen or a lower case letter, even if the sentence is a continuation from previous turn/utterance broken by a new speaker.
Be sure to include two spaces after sentence-ending punctuation.
DO NOT use hyphenation or abbreviation, i.e. Dr. Pepper should be Doctor Pepper, St. John’s Wart should be Saint John’s Wart, etc.
DO NOT use special spellings of the following collocations (type as): gonna - (going to)
wanna - (want to)
yknow - (you know)
kinda - (kind of)
sorta - (sort of)
hafta - (have to)
DO NOT use special characters, e.g. Ménière’s should be Meniere’s, façade should be facade, etc.
DO NOT use quotations. Should someone refer to something as quote/un-quote, please write this out in transcript verbatim.
ALWAYS USE contractions if spoken in recording:
“copular” contractions: I’m, you’re, he’s, she’s, “not”...
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