4 Be able to use systems for effective information management.
4.2 Analyse the essential features of information sharing agreements within and between organisations.
I understand that Certain information will need to be shared between Staff and outside organisations and that information can only be disclosed if it is in the residents best interests or for the protection of others or in the interest of public health, investigation, or if a serious crime committed.
All Information should only ever be shared on a need to know basis. For example, if a resident had a fall in the home where I work, I may need to pass on details of the residents medication to the ambulance crew, as this would be in the residents best interest but you would not need to pass them details of financial information as this is not relevant and the ambulance do not have a need to know. Other examples could include an outbreak of an infection control at work, which by law this has to be reported (RIDDOR).
I would also need to ensure that the resident is fully informed about how information shared may be used.
Management have the final responsibility in ensuring information held on residents is wherever possible non-identifiable, used only when necessary and by the people who need to know and is stored securely. Most importantly that the company’s policies are adhered to and are working in relation to the handling and collecting and using and storing of information.
The Caldecott principles 1997 which is part of the data protection act 1998 states:-
1. Justify the purpose(s)
Every single proposed use or transfer of patient identifiable information within or from an organisation should be clearly defined and scrutinised, with continuing uses regularly reviewed, by an appropriate guardian.
2. Don't use patient identifiable information unless it is necessary
Patient identifiable information items should not be included unless it is