accounting

Topics: Finance, Bond, Bonds Pages: 5 (1491 words) Published: October 14, 2014
AAM 10. ACCOUNTING SYSTEM INFORMATION
10.010

State Accounting System

10.020

Authority for State Accounting System

10.030

Duplicate Records and System Changes

10.035

Archives and Records Management

10.040

Application and Interpretation of Manual

10.050

Disclosure of Criminal Acts

10.060

Deviation from Approved Financial Plans

10.070

Account Structure Maintenance

10.080

Code Assignment Policy

10.090

Legislative Fiscal Control

10.100

AKSAS Access Security

10.110

Bonds Issuance

10.120

Repayment of Bonds

AAM 10.010

07/00
02/98

State Accounting System
The state accounting system is designed to make it possible to present fairly and with full disclosure the financial position and results of financial operations of the funds and account groups of the state in conformity with generally accepted accounting principles (GAAP); and determine and demonstrate compliance with finance-related legal and contractual provisions. In accordance with AS 37.05.150, this includes both budgetary and property accounts. The broadest definition of the state accounting system includes all of the activities required to provide quantified information needed for planning, controlling, and reporting the financial condition and operations of the state.

Accounting materials contained in this manual include primarily policy issues. Procedures not covered in other state publications, primarily the Alaska Statewide Accounting System (AKSAS) manuals, are also included. The procedural material in this manual is intended to supplement the information contained in other publications.

AAM 10.020

Authority for State Accounting System
The state accounting system is established pursuant to authority vested in the Department of Administration by AS 37.05.140 and other statutes.

Alaska Administrative Manual – Accounting
Accounting System Information
10.1

AAM 10.030

Duplicate Records and System Changes
The effectiveness and efficiency of the Alaska Statewide Accounting System (AKSAS) depends directly upon agency accounting personnel. It is their responsibility to ensure that transactions are submitted promptly, recorded correctly, and management information is produced as required. AKSAS provides the flexibility to meet all departmental accounting needs without requiring duplicate accounting systems. Assistance in developing specific applications is available from the Department of Administration, Division of Finance. Deviations from the system require the approval of the Department of Administration, Division of Finance, as prescribed in AS 37.05.140.

AAM 10.035

Archives and Records Management
Each state agency is responsible for maintaining records sufficient for audit purposes. Support for accounting transactions should be available for review in accordance with a records retention schedule that has been approved by Archives and Records Management Services in the

Department of Education and Early Development.

AAM 10.040

Application and Interpretation of Manual
Material in the accounting sections of this manual are the responsibilities of the Department of Administration, Division of Finance. Questions with regard to the application or interpretation of any of these sections should be directed to the Division of Finance.

AAM 10.050

Disclosure of Criminal Acts (2-98)
All state agencies and each state employee in a knowledgeable or responsible position of employment are required to report any known or suspected acts of fraud, embezzlement, or other misuse of state funds or property to the Office of Management and Budget. Notification shall occur not later than the first day of business following the discovery of the actual or suspected crime. All allegations reported to the Director of the Office of Management and Budget or designee will be treated as confidential information. The names of persons or agencies involved in the allegations will be...
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