Account Payable
Job Description
----Account Payable----
General Purpose
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Main Job Tasks and Responsibilities ▪ review invoices and check requests ▪ sort and match invoices and check requests ▪ set invoices up for payment ▪ process check requests ▪ prepare and process accounts payable checks, wire transfers and ACH payments ▪ reconciliation of payments ▪ prepare analysis of accounts ▪ monitor accounts to ensure payments are up to date ▪ resolve invoice discrepancies ▪ vendor file maintenance ▪ correspond with vendors and respond to inquiries ▪ produce monthly reports ▪ assist in month end closing
Education and Experience ▪ knowledge of accounts payable ▪ knowledge of general accounting procedures ▪ knowledge of relevant computer applications ▪ proficient in data entry and management ▪ 1-3 years accounts payable and general accounting experience
Key Competencies ▪ organizing and prioritizing ▪ attention to detail and accuracy ▪ confidentiality ▪ judgment ▪ communication skills ▪ information management skills ▪ problem-solving skills
Interview Questions Summary
-----Account Payable-----
How many invoices on average do you handle on a weekly/monthly basis?
It depends. There is less at the beginning of the month, and more at the end of the month. Average is about 20-30 per day.
What are the steps to take before you approve an invoice for payment?
Receive the invoices from the receptionist(Check and review the detail of the invoice with purchase order where appropriate (Quantity, checking the goods received in proper condition, amount, compare the billing amount with previous bills to make sure the amount is reasonable) (Forward the invoices to related person to seek approval
What information do you require before you
----Account Payable----
General Purpose
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Main Job Tasks and Responsibilities ▪ review invoices and check requests ▪ sort and match invoices and check requests ▪ set invoices up for payment ▪ process check requests ▪ prepare and process accounts payable checks, wire transfers and ACH payments ▪ reconciliation of payments ▪ prepare analysis of accounts ▪ monitor accounts to ensure payments are up to date ▪ resolve invoice discrepancies ▪ vendor file maintenance ▪ correspond with vendors and respond to inquiries ▪ produce monthly reports ▪ assist in month end closing
Education and Experience ▪ knowledge of accounts payable ▪ knowledge of general accounting procedures ▪ knowledge of relevant computer applications ▪ proficient in data entry and management ▪ 1-3 years accounts payable and general accounting experience
Key Competencies ▪ organizing and prioritizing ▪ attention to detail and accuracy ▪ confidentiality ▪ judgment ▪ communication skills ▪ information management skills ▪ problem-solving skills
Interview Questions Summary
-----Account Payable-----
How many invoices on average do you handle on a weekly/monthly basis?
It depends. There is less at the beginning of the month, and more at the end of the month. Average is about 20-30 per day.
What are the steps to take before you approve an invoice for payment?
Receive the invoices from the receptionist(Check and review the detail of the invoice with purchase order where appropriate (Quantity, checking the goods received in proper condition, amount, compare the billing amount with previous bills to make sure the amount is reasonable) (Forward the invoices to related person to seek approval
What information do you require before you