HUMAN RESOURCES DEPARTMENT
ORGANISATION & RESOURCE DEVELOPMENT DIRECTORATE
HOURS: 35 HOURS PER WEEK
LOCATION: UNISON CENTRE, LONDON NW1
The HR Administrator provides administrative support to the HR Officers across the full range of HR work. Each HR Administrator will be responsible for delivery of services to head office departments and regions, with specific areas of central administration.
TERMS, CONDITIONS AND DEVELOPMENT SUPPORT
Basic advice on the policies and procedures to staff and managers.
Calculation of Voluntary Severance, Child Care and back payments of pay and allowances.
Ensure Payroll are notified of changes to staff terms and conditions and act on management instructions and staff requests in a timely fashion.
STAFF TRAINING AND DEVELOPMENT
Provide administrative support to enable the production of the annual Staff Training Directory
Administer the Staff training and development budget ensuring invoices are coded and passed for payment appropriately and within agreed timescales
To administer and support the national annual training and development programme including the learning support scheme.
To act as the main point of contact for the union's regional and national staff training and development managers.
To support the HRD Officer on the tendering, contract development and review of external training provision.
Development and maintenance of appropriate systems and procedures as required.
Advice to users on HR systems including resolving or supporting the resolution of problems related to the operation of the HR system.
Supporting development and rollout of HR system to Head Office departments and Regions. This to include training users to understand and use system modules.
Make presentations and train staff in the operation of the HR system modules on a regular basis.
Writing updates on training manuals.
To develop and maintain administrative systems and procedures to provide administrative support for HR projects. For example arranging meetings, collating and circulating papers, preparing statistical reports, entering data on IT systems and following up action points.
Supporting special projects within the directorate as and when required.
Support the HR Officers and managers in researching and developing existing and new policy and procedures.
Administration of head office and senior regional recruitment and appointments.
PAY AND GRADING
Supports Pay and Grading Review and management of Pay and Grading system. Duties to include:
Ensuring up-to-date and complete bank of job descriptions/person specifications is maintained post P&G review.
Support and act on dissemination of information to managers and staff as appropriate.
Provide advice on P&G procedures within clearly defined protocols.
Ensure that regradings are processed once approved.
Provide reports as required on numbers of regradings in relevant Head Office/Regions as requested.
Designs and produces regular statistical reports on HR information for the Staffing Committee and managers eg. Starters, leavers, turnover, recruitment campaigns, sickness absence, other absences, ethnic monitoring etc.
Works with HR officers to regularly update staff establishments
Ensures information on all staff is correctly and regularly updated.
Work with and help co-ordinate the work of temporary staff and to ensure information on all staff is correct and regularly updated. May be asked to supervise temporary staff on particular areas of work.
Cover aspects of inputting absence.
EMPLOYEE RELATIONS SUPPORT
Provide administrative support to investigations under the UNISON'S Disciplinary and Harassment procedures.
Take minutes at Staffing Committee and Staff Negotiating Committee...
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