PERSONNEL AND ADMIN JOB TASK
Admin & Personnel Executive –Job Task
ADMIN
No
1
Description
Attend in coming call.
a) Transfer the call to staff.
b) Transfer the call at Guard House after 5.30pm
Frequency
Daily
2
Arrange incoming and outgoing courier
a) Call for pick up
b)Order consignment note and courier bag
c) Compile the copies of consignment note.
i) Verify by end of the month for tally with invoice.
Daily
3
Collect and compile for staff attendance record
a) Go through & identify for late comer.
Daily
4
Record and update and filling for all staff form for AL,MC and EL form
a)Notify the management on the leave by email
Daily
5
Monitor Service Engineer attendance record by end of the month once receive from IT Team Leader the report
a)Send reminder and follow up their reply
b) Record and filling into file for review by end of the year
Monthly
6
Checked claim for all staff & SE vs attendance as approved milleage
a) Monitor staff claim for certain staff
Monthly
7
Checked OT for all Service Engineer, Security and Distribution.
Monthly
8
Doing Analysis OT by sites for review & analyse
Monthly
9
Update cash flow for petty cash and filling all PV issued.
Weekly
10
Go to Bank for petty cash withdrawal purpose
Monthly
11
Stock take for ordering form such as Daily Site Report, Security Ink Form, permit pass and gate pass.
a) Liase with supplier if form out of stock
b) Raise PO and liase with the supplier.
c) Replenish pantry item and arrange with logistic personnel.
Monthly
12
Check stationery item and replenish stock.
a) Raise PO and get approval from Operation Manager
b) Verify the DO upon delivery of items ordered.
c) Checking DO vs Invoice for payment purpose.
Weekly
PERSONNEL
No
Description
1
Handle recruitment for new staff
a) Prepare requisition for sales job aggrement.
b) Liase with advertisement company (Jobstreet or newspaper)
c) Send notification for
ADMIN
No
1
Description
Attend in coming call.
a) Transfer the call to staff.
b) Transfer the call at Guard House after 5.30pm
Frequency
Daily
2
Arrange incoming and outgoing courier
a) Call for pick up
b)Order consignment note and courier bag
c) Compile the copies of consignment note.
i) Verify by end of the month for tally with invoice.
Daily
3
Collect and compile for staff attendance record
a) Go through & identify for late comer.
Daily
4
Record and update and filling for all staff form for AL,MC and EL form
a)Notify the management on the leave by email
Daily
5
Monitor Service Engineer attendance record by end of the month once receive from IT Team Leader the report
a)Send reminder and follow up their reply
b) Record and filling into file for review by end of the year
Monthly
6
Checked claim for all staff & SE vs attendance as approved milleage
a) Monitor staff claim for certain staff
Monthly
7
Checked OT for all Service Engineer, Security and Distribution.
Monthly
8
Doing Analysis OT by sites for review & analyse
Monthly
9
Update cash flow for petty cash and filling all PV issued.
Weekly
10
Go to Bank for petty cash withdrawal purpose
Monthly
11
Stock take for ordering form such as Daily Site Report, Security Ink Form, permit pass and gate pass.
a) Liase with supplier if form out of stock
b) Raise PO and liase with the supplier.
c) Replenish pantry item and arrange with logistic personnel.
Monthly
12
Check stationery item and replenish stock.
a) Raise PO and get approval from Operation Manager
b) Verify the DO upon delivery of items ordered.
c) Checking DO vs Invoice for payment purpose.
Weekly
PERSONNEL
No
Description
1
Handle recruitment for new staff
a) Prepare requisition for sales job aggrement.
b) Liase with advertisement company (Jobstreet or newspaper)
c) Send notification for