Online Hostel Reservation System

Topics: Design, Systems analysis, Data flow diagram Pages: 11 (2859 words) Published: June 24, 2013
ABSTRACT
Since the education system are increasing day by day and many students who are schooling in universities are looking for accommodation in universities hostel and hence there is a lot of strain on the person who are managing the hostel and the system they are currently using are not helpful to him/her. This particular project deals with the problems on managing a hostel and avoids those problems which arise when carried manually. The drawbacks of the existing system will be identified and this leads to designing of an Online Hostel Reservation System that will be compatible to the existing system and will be more users friendly and will overcome the drawbacks of the existing system. The advantage of a proposed system is that:

· Less human error occurred
· Strength and strain of manual labor can be reduced
· High security
· Data redundancy can be avoided to some extent
· Data consistency
· Easy data updating
· Easy record keeping
· Backup data can be easily generated
INTRODUCTION
This system is designed in favor of the hostel matron, management and student which help and makes it easy for the student to reserve a hostel for their accommodation and will help matron and management to save the records of the students about their rooms and other necessary details. It helps them from the manual work in which it becomes very difficult to find the record of the student, the dues of the students, and the information of those students who had left the hostel. Currently the hostel is managed manually by the matron by using a Microsoft Excel Software. The Registration form verification to the different data processing is done manually. Thus there are a lot of recurrences of data which can be easily avoided. And hence there is a lot of stress on the matron and software are not usually used in this framework. This individual project deals with the problems on managing a hostel and avoids the problems which occur when carried manually. After identifying the drawbacks of the existing system will leads to the designing of an Online Hostel reservation system that will be compatible to the existing system which is more users friendly. We can improve the efficiency of the system by overcoming the drawbacks of the existing system and we design the online system of the hostel management, through which they will not require anyone do all the calculation because the proposed system will be designed in such that it will automatically do all the calculation and display the amount and issued the reports for those students who are against some rules and regulation of the universities Hostel. OBJECTIVE

Our major focus is in designing of an Online Hostel Reservation System which will improve the services for the matron and all the students of the hostel. The proposed system will also reduce the work load of the matron and the bundle of registers that were search when to find the information of a previous student, because through this system you can store records of those students who had left the hostel. Through this you can also check the personal profile of all the current students within few minutes, the database of the system will help you to check a particular record. The system will help you to check the fees of every student and the student’s hostel dues. The students of the hostel will be known from the Identification number. Overall the system will improve the management work in the hostel. EXISTING SYSTEM

The system that the hostel management system is currently using is the manual system where the matron who is in charge of the hostel uses a Microsoft Excel. In order for a student to stay in the hostel, he or she has to fill in the hostel enrolment form but the student should be already be enrolled into the institution which in this case is Fiji National Universities and also enrolled in some of the units which is being offered in a trimester. Upon the enrolment, a thorough background check is done so that no unpaid...
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