Examples of Business Letters

XYZ Company
888 Rizal Ave., Diliman, Quezon City
Tel No: 8077227

December 6, 2012

MS. RAIZA V. LAWRENCE
Administrator
ZNN Company
120344 Paseo de Roxas
Makati City

Dear Ms. Lawrence,

This is in response to your letter, date June 20, 2012, requesting us to give you the detailed information and guideline in formatting letter and communications.

In Full Block style letter, all the lines start from the left margin and there’s no indention. You may use punctuation marks like a comma or a colon after the salutation and complimentary close if you opted to use mixed punctuations. But if you chose open punctuation there’s no need to use a comma or a colon after a salutation and complimentary close.

Enclosed is the complete guidelines in formatting letters and communications.

We will appreciate if you can write us once you receive this letter.

Thank you and we look forward for a more harmonious relationship with your company

Very truly yours,

MR. ISAGANI R. DELA RAMA
Credit Manager

amx

MACRO CURRENT 555 Chino Roces Ave. Makati City Tel No: 8077227

December 6, 2012

MR. MICHAEL M. DIZON
Vice President
MMM Company
246 Narra Street
Quezon City

Dear Mr. Dizon:

Please be informed that we have sent already the complete manual in formatting business letter styles last week and we would like to request your honest comments and suggestions for the improvement of the said manual.

We would like to add that in Modified Block Style/ Block Paragraphs. The current date, complimentary close, sender’s name, position or designation start from the center point and there’s no indention on the first line of each paragraph.

We will appreciate it very much if the evaluation form will be sent back to us the soonest possible time.

Thank you.

Sincerely yours,

ROWENA M. REGALADO, DBA President

amx

WB Consumer Corporation
4879 Paseo de Roxas, Makati City
Tel no: 8077227

December 6, 2012

MR. JHONY CHOI 1234 Dasmariñas St. Makati City Dear Mr. Choi, Your letter regarding the style of business letters has been received. In Modified Block Style, Indented Paragraphs the current date, complimentary close, sender’s name, position or designation should start from the center point. You have to leave 5 or 10 spaces indentions on the first line of each paragraph. If you choose to include some special features in the business letter, I’m enclosing the brochure that we have prepared for your reference. We will appreciate any feedback that we will be receiving from you. Sincerely yours,

MR. ELIAS D. CRISOSTOMO Head Planning Department amx

EZ MARKETING CORP
Bldg. II Carnation Compoun, Chino Roces Ave.
Makati City

December 11, 2012

MR. LAURENCE M. LEGASPI Marketing Director LML Consumer Corporation
Commonwealth Bldg. Makati City Dear Mr. Legaspi We would like to inform you that we decided to change the format in all our business communications starting next year. We will be using the Semi-Block Style format of business letter. In Semi-Block Style the current date, complimentary close, sender’s name, position or designation should start five or ten spaces indention from the center point. You may use either blocked or indented paragraphs. We hope you find our new format easy to follow and customer friendly acceptable. Sincerely yours

MS. RITA A. ALCALA Consumer Affairs Consultant amx

LION FINANCING CORP.
Mandarin St. Diliman Quezon City
Tel No: 9045722

December 11, 2012

MR. RICHARD DE CASTRO 6789 Sampaloc St. San Pablo Laguna Dear Mr. De Castro Please be informed that your salary loan of Three Hundred Thousand pesos (PhP 300,000.00) has been approved by the Credit Committee and you may get the check tomorrow between the hour of 9:00 am to 3:00 pm. Kindly prepare two (2) valid identification cards with picture and 36 post dated checks. You may look for Ms. Princess Queensland at the Accounting Office Please call us at 9045722 for more details. Very truly yours

MS. VILMA S. MENDOZA Secretary amx

VELZARRY ISLAND RESORT
Puerto Princesa City
Tel No: 8077227

December 11, 2012

MR. JOSEPH DE GUZMAN
Vice President for Academics
Sacred Heart of Jesus University
Sta. Maria, Bulacan

SUBJECT : SIMPLIFIED STYLE LETTER

Our president, Dr. Mercy De Gracia, has received your proposed format in business communication. The Simplified Style format.

She was happy to inform you that we will adapt the new format and we will be using this starting next month in all our communications. She find the simplified style letter more convenient and direct to the point. The salutation and complimentary close has been omitted. Instead of salutation we used the Subject Line.

We would appreciate if your school will visit our place and discuss some future plans for seminars or workshops about Business styling particulary in business communications, which will be held here in our place. We will be happy to serve you.

MRS. MARGARETTE F. LOCSIN
Executive Secretary

amx

c: File

WEB DESIGNS INTERNATIONAL
54321 Green Valley Bldg. Chino Roces Ave.
Magallanes, Makati City

December 11, 2012

REGISTERED MAIL

De Leon’s International Web Designing Services
Attention Miss Mia Carra C. Mallari
246 Mt. View Avenue, Diliman
Quezon City

Re: Invoice No. V78898

Ladies and Gentlemen

Formatting Business Communications with Special Features

We are pleased to inform you that the copy of the guide for Formatting Business Communications with Special Features has been sent to you through registered mail, but we still enclosed additional copy for your file.

The special features we send to you were copied documents from a very good source. COLLEGE KEYBOARDING/TYPEWRITING Complete Course 12th Edition by Charles H. Duncan, Susie H. VanHuss et.al. You will notice especially the reference and the subject lines, the reference line directs the reader to a source document prior to the reading of the letter and is formulated before the salutation. The subject line serves as a title for the body of the letter and is formatted after the salutation.

The use of the special features in single business letter is very seldom but the usefulness of each item is much appreciated due to speed or precision of communication.

Sincerely yours

WEB DESIGNS INTERNATIONAL

Lorraine Ann M. Legaspi
Communication Consultant

amx

Enclosure: Guide for Formatting Business Communications

c: Michael M. Franz

Fifty additional copies of the guide will be mailed tomorrow.