Topics: Memorandum, Cover letter, Employment Pages: 11 (2700 words) Published: March 7, 2013
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* Cover Letter Format
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Memorandum Issuing Directives
October 31st, 2010  |  Published in Memorandum
A memorandum or letter that aims to issue a directive should be written in a professional, simple, yet courteous manner. The directives contained in the letter/memorandum should be clear and precise. Whether it’s in letter or memorandum format, the correspondence should clearly state the subject matter. Bullets may be used to highlight key points. A ranking officer issuing the directives need not discuss so many details in the letter. It may be good, though, to clearly indicate any foreseen problem and how it may be solved. A memo or letter issuing directives specifically states how you expect the reader to proceed in order to accomplish certain tasks. A memorandum or email message may suffice for subordinates coordinating with each other to carry out tasks as part of an activity, or to get updates on routine tasks or assignments. Here is a memorandum issuing directives, citing specific tasks that need to be undertaken: Sample Letter

Memorandum on Sales Department’s Participation at FIABCI World Congress DATE : 18 June 2010
TO : Mr. Lim Meng Wee
FROM : Mr. Victor Wong
SUBJECT : FIABCI World Congress
===================================================================== The FIABCI (Federacion Internationale Administrateurs de Bien Conselis Immobilieres) is staging the FIABCI World Congress on July 19-23, 2010 in Beijing, China. Kindly inform every member of the sales force to mark the date, since we have signed up as one of the participating firms. I would appreciate it if you would encourage everyone to go, and provide me with the names of those who will be attending no later than the 30th of June. We will, of course, pay the entrance fees for all those attending. In connection with said event, please handle the following:

• Set up reception table with brochures at the Congress venue • Coordinate with advertising agency and reserve for advertising space in two major daily newspapers; include an advertorial about our company participation at the National Advertising Congress • Order new banners and pop-up displays for the aforementioned event If you have any questions, please don’t hesitate to call me up or bring it up at the next management meeting Thank you for your prompt attention to this matter.

Advice to Subordinates Memo
October 23rd, 2010  |  Published in Memo, Memorandum
A letter from a company officer giving advice to a staff member is usually written when the officer sees that a particular employee needs more guidance from their superiors in the performance of their duties. It can either offer corrective advice to staff members doing a certain task or give suggestions on how a particular job can be performed in a better manner. The most important thing to remember about this type of letter is that its ultimate intention is to help the employee improve their work performance, not to scold them or take them to task for perceived shortcomings. The essential elements of this type of letter are the identification of the particular duty or task that needs improvement and the advice being given by the letter writer. It can begin with the writer assuring the employee that they are generally satisfied with their performance, and then continue by saying that however, they have noticed the following areas that...
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