October 18th, 2012
Table of Contents
1. Project Name 2
2. Business Case 2
3. Project Objectives 2
4. Scope/Major Deliverables/Proposed Process 2
I. In Scope 2
II. Out of Scope 2
5. Related Products and Deliverables and Proposed Resource List 3 6. Project Customers 3
7. Customer Requirements 3
8. Customer Needs/ Key Attributes 3
9. Project Stakeholders 3
10. Project Manager and Authority Level 4
11. Preliminary Schedule 4
12. Preliminary Budget/Cost Estimate 4
13. Approval Requirements 5
1. Project Name
Wedding of Mary-Jo and Bobby Doe
2. Business Case
Today, a bride and a groom face a tremendous amount of pressure with the process of plan a wedding. This has demonstrated an increase in the need for a wedding planner. They provide the ability to alleviate the stress by taking control over all necessary responsibilities that come with planning a wedding. The purpose of this charter is to arrange, organize and implement the wedding of Mary-Jo and Bobby Doe’s. Accommodations will be provided for approximately 150 friends and family members. 3. Objectives
Project team members have a widespread background in wedding/event coordination. They maintain access to a wide range of contacts that provide relevant services and products within the Ottawa area. This team will assist in this area of knowledge. The engaged couple are scheduled to be married on January 17th, 2013. They consent to having the wedding coordination, along with services and products to be entrusted by the project team members. 4. Scope
I. In Scope (Project Deliverables)
* Wedding invitations and stationary
* Invitation, announcements and thank you notes.
* Photography and videography
* Engagement and wedding portrait, wedding proofs, wedding prints and wedding videotape. * Wedding Transportation
* Wedding ceremony
* Location rental, the officiator, the organizer, decorations, itinerary and aisle runners. * Flowers for the wedding
* The ceremony, the reception vicinity, the bride, the groom, and bridal party. * Wedding reception
* Vicinity rental, equipment rental, décor, servers, food and beverages, guest book, party favors, music, and wedding cake. * On site coordinator for ceremony and reception.
* Hotel accommodations for the bride and groom’s wedding night. With the project team members assisting with most of the services, they can facilitate in coordination with the bride and groom, the deliverables listed above. II. Out of Scope
* Bride and groom’s engagement/wedding rings.
* Bride’s wedding gown, bridesmaids’ dresses, and accessories. * Groom and groomsmen tuxedo rentals.
* Events prior to the wedding ceremony
* Engagement party, bachelor/bachelorette party, bridal shower and rehearsal dinner. * Marriage license.
5. Related products and deliverables
* Wedding Website: Gives a background on the couple on how they met and their journey before their marriage. Provides a gallery of pictures of the couple, as well as identifies the wedding party and a small background on how they relate to the couple. 6. Project Customers
Primary clients are the bride and groom to be. It is important that they provide their own feedback and concerns to the project plans, as well as approve certain aspects of the project deliverables. Working within the strict budget that has been determined, the parents of the bride must approve of all costs for each product/deliverable. 7. Customer Requirements
The product or service performance from our customer’s perspective includes the following criteria: * Initial plans reviewed and agreed upon by stakeholders.
* All timelines follows and deadlines met.
* Minimum disruption is execution of all plans.
* Project executed within/under budget.
* Desired results delivered to client.
This project will be successfully determined by performing frequent status meetings. 8. Customer Needs