Unit 221

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  • Topic: Telephone, Office equipment, Photocopier
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  • Published : September 19, 2012
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Unit 221Use Office Equipment

Outcome 1: know about different types of office equipment and its uses 1.1, 1.2, 1.3
Equipment | Used for | Features | Why use the Equipment | Fax Machine | Sending messages to another fax machine by a phone line.| Speed, Printer, Paper Cutter, Paper Feed, Autodialing.| A fax machine is used to send documents instantly to another fax machine through a standard telephone line.| Photo copier | Photo copying documents.| Scan, Copy, Print back to back, Print landscape and horizontal.| A printer is one of the main output devices needed for a computer, such as word documents or images| Computers | To store and calculate data and to write up documents | Processing, Output and Input.| So office information is stored electronically and safely| Franking machine| To frank the mail before sending it out.| Special next day delivery, recorded, 1st and 2nd class. | To send mail in the post and Lets you record the amount spent on post. | Phones | For making internal and external calls | Hold, transfer, Mute, Loud speaker, Display and Menu. | To communicate with people within and outside the office, E.g. companies, other Avanta offices and employer. |

Outcome 2: Understand the purpose of following instructions and health and safety procedures. 2.1 It is important to follow the manufacturer’s instructions so that you put the equipment together correctly and safely, for example when using the photo copier if there is an error instruction will come up on the screen. 2.2 It is important to follow the organisational instruction to help reduce waste and improve efficiency. 2.3 because we are only using office equipment we don’t have any set health and safety procedures apart from lifting and carrying techniques and making sure we follow the correct instructions. 2.4 The purpose of following health and safety producers are to ensure that you do not have any accidents or health problems. 2.5 It is important to...
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