Travel Expense for Tax

Australian Federation of AIDS Organisations

Travel Policy & Guidelines
15/11/01 AFAO acknowledges that in order for the goals of the organisation to be met that staff, volunteers and people from associated and member organisations participating in AFAO events will need to travel to various destinations throughout Australia and overseas. In order to ensure that volunteers and staff are not disadvantaged through the undertaking of this travel, AFAO will cover the cost of fares, accommodation and pay a daily allowance or “Per Diem” to meet the cost of meals and incidental expenses. In keeping with the spirit of this policy AFAO travellers are asked to claim only on legitimate expenditures incurred. AFAO acknowledges that it is not always possible for a traveller to secure receipts for all expenditures but requests, wherever possible, that receipts are provided when claiming reimbursement for expenses incurred while travelling for AFAO. No single item over $50 can be reimbursed by AFAO without an accompanying receipt; this is due to GST requirements. In situations where travel, meals and accommodation expenses are covered and directly reimbursed by external organisations holding conferences or meetings attended by AFAO representatives, reimbursements will not generally be made by AFAO. For information regarding travelling and responsibility for dependants please see the AFAO Work/Life Balance Policy. 1. Travel: 1.1 Taxi, Bus, Train, Tram fares Where travel by taxi is to be undertaken in the course of work for AFAO, cab charge vouchers are available from the relevant manager. Alternately, signed receipts, bus, tram or train tickets attached to a completed and authorised AFAO Travel Claim Form (see attachment 1) may be presented to the relevant manager for approval then to the Finance Officer for reimbursement.

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Air Fares All flights undertaken by AFAO staff and volunteers on behalf of... [continues]

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