This is a small tutorial for those of you who have not used the Tracking Changes tool on Word. This tool enables an editor to make changes in a document so that the author of the document can see both the text as edited and unedited. As you will see, it does this by displaying both the changed and unchanged portions of text on the screen side-by-side. The author can then either “Accept” or “Reject” the change that the editor has made.
This tutorial is being written according to the Tool version on the Microsoft Word 2000 application on the computers at school; other versions may be slightly different.
Activating and Deactivating the Tool
To use or stop using the Tracking Changes tool go to the “Tools” menu on the menu bar. Then click on Track Changes (If you do not see Track Changes on the menu then click on the two small downward arrows at the bottom of the menu to see the full menu selections). Then click on Highlight Changes. A box should appear on the screen. This box should have three choices, each with a “check-box” next to them. The second of the two choices should already be checked, leave them alone. The first choice, Track Changes While Editing should not be checked. Check this box. Checking this box will activate the Tracking Changes tool. Then press “OK”. To deactivate repeat the process, but just click on Highlight Changes again so that there is not longer a check in the box.
Using the Tool
When editing a document you can mark an edit in one of two ways: 1) Backspacing over text that think should be changed; or 2) Highlighting a block of text and then pressing the backspace button.
The result of either will be that the text will turn red and have a line through it. This will let the author know that you think this portion of text should not be in the paper. You can do this for one letter, one word, or a whole paragraph. Also, there will appear a thin vertical line...