Time Management

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Time Management is the control and focus of a person’s actions for the purpose of improving efficiency.

Time management techniques typically involve setting goals, establishing priorities, budgeting the amount of time allotted to a given activity, and planning and scheduling the steps needed to achieve goals.

Generally, time management refers to the development of processes and tools that increase efficiency and productivity.

When we think of time management, we tend to think of personal time management, loosely defined as managing our time to waste less time on doing the things we have to do so we have more time to do the things that we want to do.

Therefore, time management is often thought of or presented as a set of time management skills; the theory is that once we master the time management skills, we’ll be more organised, efficient, and happier.

Personal time management skills include:

•Goal Setting
•Planning
•Prioritising
•Decision-making
•Delegating
•Scheduling
The first step in effective time management is analysing how you currently spend your time and deciding how you want to change how you spend your time.

Unless time is managed properly, nothing worthwhile can be accomplished. Time is a unique resource. It is indispensable, intangible, irreplaceable, irretrievable and therefore invaluable. It is equitably and uniformly distributed. A day of every one consists of 24 hours only, no more and no less. Every piece of work requires time.

Time without energy has not much value; for instance, if one is seriously ill the time duration of illness is practically useless. Time is money. Time is also a measure of effort.

There are two modes of time for every person:

(a) Either you have a very ‘busy mind, effectively employing human resources, like working, thinking, remembering, reading, writing, watching, discussing, listening etc., in short, fully utilising your senses. Here you are very busy and involved.

(b) Or at the other extreme, you have an ‘empty mind – for example, whilst waiting for a bus or train, waiting for a doctor or friend, when you do not get sleep or listening to a boring speech or attending meetings – activities in which you are not interested or mentally involved but perforce have to be physically present.

Time can be divided into three aspects for applying techniques of managing it:

(a) Biological: Pertaining to bodily functions.

(b) Social: Pertaining to self, family and society.

(c) Professional: Pertaining to professional activities/time spent at work.

It is essential to maintain equilibrium between these three aspects. Any imbalance may prove to be detrimental to one’s physical and mental health and can adversely affect the individual in the long run.

It is essential, therefore, to allocate one’s time in balanced manner to the extent feasible to all these three aspects.

(a) Biological Time:

Adopt the golden mean of moderation among:

(i) Sleep

(ii) Food

(iii) Ablutions / Calls of nature

(iv) Sex / Recreation

(v) Physical Exercise

It is advantageous to establish regularity for all the above activities.

(b) Social Time:

It is desirable to give time to yourself, your family and for society and the general guide lines are:

(i) Self-development/self time:

At least one hour per day should be kept for oneself for thinking, introspection, reading and other hobbies.

(ii) Family time:

Strong family ties and a happy domestic life are the foundations of success in both personal and professional life. One must spend some time with one’s family everyday and to co-ordinate activities of family members.

(iii) Social time:

In order to live in society, one has to attend various social events, like weddings, religious functions etc., where one is not the master of one’s own time. Social obligations may entail a substantial portion of time.

(c) Professional Time:

In this aspect, if one is working, one...
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