Time Management

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XYZ Corporation
Human Resources Division
XYZ Corporation
Human Resources Division
Mas

TO: Mason M. McLendon
FROM:Tayler Stephens
COPY: Lee Sanderson
DATE: February 12, 2013
SUBJECT: Effective Time Management

At our last meeting, you asked me to share my thoughts on ways to manage time effectively and to summarize guides that I believe should be incorporated in our new Management Training Program. This memo contains my thoughts on the topic and the key elements that I believe we should emphasize in the program. I have also attached a handout that Lee Sanderson and I used in a previous training program.

Time is an interesting concept to study because it is one of the few resources that is distributed equally. Everyone has exactly the same amount of time. Effective time management focuses on how time is used.

Successful people often share a common trait—they use their time effectively and they respect the time of others. Using time effectively requires both a healthy attitude about time and many time management skills.

Good time managers understand and appreciate the value of time and desire to use it effectively. Respecting the time of others is a part of that attitude. If you cannot meet a deadline, letting the person involved know ahead of time enables him or her to take action to minimize the effects of your being late. Being proactive and informing people before a deadline takes far less time than being reactive and trying to explain why you did not do what was expected.

The skills needed to manage time are being able to assess what is really important, being able to judge how much time to spend on something, and being able to prioritize. Effective use of time requires you to focus on the top priority at the moment and avoid distractions, even when they are interesting and enticing.

How much time it takes to complete a given task often depends on the resources that are available and how effectively those...
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