The Role of Human Resources Planning in an Organization

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Planning is very important to our everyday activities. Several definitions have been given by different writers on what planning is all about and its importance to achieving our objectives. It is amazing how current organizations are taking this part of human resource important, this is so because most managers have started releasing the value of human resource planning in organizations. Organizations that do not plan for the future have less opportunity to survive the competition ahead. This article will define human resource planning; discuss the importance of it and the major steps involved when planning the human resource of an organization which are: Forecasting, inventory, audit, HR plan, Auctioning of plan, and Monitoring & control.

Quoting Monday et al (1996:53) they define it as a systematic analysis of human resource needs in order to ensure that correct number of employees with the necessary skills is available when they are required. One well respected definition of human resource planning defines it as a strategy for the acquisition, utilization, improvement and retention of an enterprise’s human resources, (Department of Employment, 1974). These two particular definitions see’s human resource planning as a strategic activity, i.e. one that is concerned with securing resources on a long-term basis. It is interesting to note there is no mention of staff disengagement in this definition, which was written at a time of full employment, unlike the present. Planning is not as easy as one might think because it requires a concerted effort to come out with a programme that would easy your work commencing is complicated, but once you start and finish it you have a smile because everything moves smoothly.

According to Cole, (2002:138), Planning is a process that has to be commenced from somewhere and completed for a purpose. This simply means that planning involves gathering information that would enable managers and supervisors make sound decisions. The information obtained is also utilized to make better actions for achieving the objectives of the organization. There are many factors that you have to look into when deciding for human resource programme. When human resource planning is applied properly in the field of human resource management, it would assist to address the following questions:

1. How many staff does the organization have?

2. What type of employees as far as skills and abilities does the company have?

3. How should the organization best utilize the available resources?

4. How can the company keep its employees?

Human resource planning makes the organization move and succeed in the 21st Century that we are in. Human resources practitioners who prepare the human resource planning programme would assist the organization to manage its staff strategically. The programme assists to direct the actions of human resource department.

The programme does not assist the organization only, but it will also facilitate the career planning of the employees and assist them to achieve their objectives as well. This augment motivation and the organization would become a good place to work. Human resource planning forms an important part of management information system.

Human resources have an enormous task keeping pace with all changes and ensuring that the right people are available to the organization at the right time. It is changes to the composition of the workforce that managers pay attention to human resource planning. The changes in composition workforce may not only influence the appointment of staff, but also the methods of selection, training, compensation and motivation. It becomes very critical when organizations merge, plants are relocated, and activities are scaled down due to financial problems.

Poor human resource planning and lack of it in the organization may result in huge costs and financial looses. It may result in staff posts taking long to be filled....
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