the night audit procedure
THE NIGHT AUDIT
Front office records must be periodically reviewed for accuracy and completeness. This need is met through the NIGHT AUDIT. With computerised accounting it can be carried out at any time during the day. These properties choose to call the audit the Front office audit or System up date. Even though computerised properties can perform these functions at any time, they almost invariably follow the night time tradition since the no. of transactions are less during the late night or early morning hours. Performing the night audit requires attention to accounting detail, procedural controls and the guest credit transactions.
Duties and responsibilities of a night auditor:
The night auditor is an official of the hotel who verifies the correctness of the guest accounts, checks the entries of the day’s sales and verifies whether the cash collected during the day has been duly accounted for with the help of summaries and statements received from various departments during the night shift.
The night auditor should also be familiar with the nature of cash transaction affecting the front office accounting system.
The night auditor typically tracks room revenues, occupancy percentages and other operating statistics.
In addition, the auditor prepares a daily summary of cash, check and credit card activities that occurred at the front desk. These data reflect the front office’s financial performance for the day.
The night auditor summarizes and reports the results of the operations to the front office management. This accounting data can also be used by hotel’s accounting department for the generation of further statistical reports.
The night auditor establishes guest and non guest account integrity by cross- referencing account posting with departmental source documentation.
The audit process is complete when the totals for guest, non-guest and departmental accounts are in balance. As long as the audit process presents an out of balance
Front office records must be periodically reviewed for accuracy and completeness. This need is met through the NIGHT AUDIT. With computerised accounting it can be carried out at any time during the day. These properties choose to call the audit the Front office audit or System up date. Even though computerised properties can perform these functions at any time, they almost invariably follow the night time tradition since the no. of transactions are less during the late night or early morning hours. Performing the night audit requires attention to accounting detail, procedural controls and the guest credit transactions.
Duties and responsibilities of a night auditor:
The night auditor is an official of the hotel who verifies the correctness of the guest accounts, checks the entries of the day’s sales and verifies whether the cash collected during the day has been duly accounted for with the help of summaries and statements received from various departments during the night shift.
The night auditor should also be familiar with the nature of cash transaction affecting the front office accounting system.
The night auditor typically tracks room revenues, occupancy percentages and other operating statistics.
In addition, the auditor prepares a daily summary of cash, check and credit card activities that occurred at the front desk. These data reflect the front office’s financial performance for the day.
The night auditor summarizes and reports the results of the operations to the front office management. This accounting data can also be used by hotel’s accounting department for the generation of further statistical reports.
The night auditor establishes guest and non guest account integrity by cross- referencing account posting with departmental source documentation.
The audit process is complete when the totals for guest, non-guest and departmental accounts are in balance. As long as the audit process presents an out of balance