1.Patience A good customer service representative is able to remain patient. [ Often, customers will not have all the needed information to help address their problem, the problem may be a common one (when there is a manufacturing, or other service defect), or the problem may even be the result of a customer's own mistakes. In all of these cases, a little patience is an enormous help to those who have to deal with customer complaints, problems, or other challenges.
Empathy is another extremely useful personality quality to have when dealing with customers. While it is not always possible to know exactly how a customer feels, it is important to be able to put yourself in a customer's shoes, so you can appreciate their difficulties.
Customers often have to wait to speak to someone in order to receive customer service, and this generally does not help improve their mood, especially if they have spent the time being forced to listen to someone else's musical selections (followed by the occasional inane comments about how "Your call is important to us-- please continue to hold..."). We have all had this happen to us at least once. Empathy allows a good customer service representative to connect, human-to-human, so that a problem can be resolved. Competence The ability to get the issue resolved is also highly critical. Customers are further annoyed when they finally speak to someone, only to realize that the representative has no idea how to fix the problem (or authority to do so). Transfers to other people who can solve the problem, while appreciated, are not ideal, since the customer may get lost in the transfer. Not surprisingly, this leads to the customer having to call back, or return another time, subjecting them to an additional waiting period, and more banal Muzak. Do not let this be your company. Provide your... [continues]
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