Max Weber Foundation – German Humanities Institutes Abroad Principles of the Tasks and Processes of Quality Assurance in the Max Weber Foundation In accordance with Art. 6, Para 3, Item 5 of the DGIA law, the Board of Trustees monitors the “activities of the institutes and other bodies of the foundation and arranges the evaluation of the institutes”. The principles of evaluation are listed in detail in the statutes of the Max Weber Foundation. To guarantee a scientifically adequate and transparent quality assurance process, the Board of Trustees adopted principles1 for the tasks and processes at its meeting on 26 November 2009: 1. Principles of Quality Assurance The Board of Trustees of the Max Weber Foundation arranges the external evaluation of the institutes in foreign countries at an interval of normally seven years. Interim perspective reports conducted by each of the academic advisory councils of the institutes are intended to provide the Board of Trustees with information and discussion material on the one hand, while ensuring on the other that the institutes make use of other expert reports on quality assurance, thus enabling them to prepare for the external appraisals. At least one perspective report is prepared within the regular evaluation period. The evaluation of the institutes of the Max Weber Foundation is the responsibility of the Board of Trustees. Its comments and opinions are based on the self-portrayal of the institute (Appendix A), the assessment report of the external commission (Appendix B) and the comments of the institute on the appraisal report (Appendix C). The Board of Trustees deploys commissions to prepare its resolutions and comments. The Board of Trustees and commissions are supported by the joint central office, which organizes and coordinates the quality assurance process that includes the evaluations as well as the preparation of the perspective reports by the respective advisory councils. The last seven years are usually evaluated. 2. Evaluation Dates The ten institutes that currently belong to the Max Weber Foundation are evaluated every seven years. The cycle begins in 2011. Following a recommendation of the Academic Council of 9 November 2007, the principles of quality assurance of the Max Weber Foundation are based on the criteria of the Leibniz Association (cf. http://www.wgl.de/?nid=evqu&nidap=&print=0). 1
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After consulting the Directors’ Assembly, which coordinates with the Academic Advisory Council, the Board of Trustees determines which institutes are to be evaluated at the latest during the last meeting of the year for the next year but one. The central office notifies the director of the institute in question about the pending evaluations and the sequence of the evaluation process. It also sets the inspection appointment in coordination with the institute and chairman of the commission. The sequence of the evaluation must be scheduled in such a way that the results are available two months prior to the date on which the Board of Trustees convenes to discuss them. 3. Information Discussion At the request of the institute, a staff member of the central office visits the institute to explain the principles of the evaluation process and inspection procedure. The institutes can take advantage of the consultancy and support with the preparation of documentation that the central office provides. 4. Members of the Evaluation Commission The Board of Trustees appoints up to nine members of the evaluation commission with voting rights. The voting members should reflect the academic spectrum of each institute, but at least one member should belong to another faculty represented in the Foundation. Academics from the host country, universities and non-university institutions should be represented. With the exception of the final discussion (Item 8), a representative of the academic advisory council appointed by the...