Termination Letter

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Termination letter

* Termination Letter is a type of letter written to end an employment, contract, agreement, lease, service and any matter which requires to be terminated.

* Termination letters are types of business letters or official letters written in certain formats. Letters of termination are written for various situations as mentioned but the most common and obvious one’s are those which are related to employee termination.

In fact, the mention of termination letter is almost synonym with the firing of an employee. It is true but to say that termination letters are only meant for ending employment is not the absolute truth.

* Contract termination letter is also a common type of termination letter. It is a formal declaration towards ending all business relations with the contracting party. Termination Letters and Cancellation Letters sound very familiar. This is highlighted through the motives of both types of letters having similar objectives. It becomes even clearer when we start to write a contract cancellation letter, service cancellation letter, insurance cancellation letter etc.  The only difference appears to be that the cancellation sounds less offensive as compared to termination.

Termination Letters are also considered similar to Resignation letters, but they aren’t so. A resignation letter is a document written by a person who wants to leave a job, post, or position voluntarily. Termination letter is more of a penalty enforced on the guilty individual or organization. A termination letter can also be put into force without providing any reason. Such a terminating letter is put into use when the employment relationship is based on At Will Employment or Employment at Will Contract wherein the employer is free to discharge individuals without citing any reason.

How to Write a Termination Letter
Writing a termination letter is a difficult task especially if it is your first time. This is because of the unpleasantness associated with. On the part of the employee, Nobody likes to be ‘On receiving end’ even when they are at fault. It can be an extremely embarrassing situation for the recipient. At times we have no choice but to enforce the implementation of the letter even when we have warned the recipient. We are also worried as to how the recipient will take the resignation; people have been known to commit suicide upon being fired. It also happens that we are tired and angry at certain employee for his irresponsible and unresponsive conduct. There is lot of anger in us and we want to lash it out on the recipient. Considering the mentioned factors we provide you a guide who will help you write an ideal termination letter. The formats may vary but the content is almost always similar.

February 14, 2013

Mr. Steve Matthews
1845 Shorter Street
Chicago, IL, 60612

Dear Mr. Mathews:

It is a great regret that I have to inform you that your employment agreement with Nickard Intel Limited as of 12th November, 2010 stands terminated as of today on account of the following reasons: Substandard Work – After reaching an agreement with the 5 superiors of the department in which you worked and Three Warnings given to you for your poor performance, it has been determined that your work quality does not meet the standards of our company.

If you are not satisfied with our decision you are free to have a legal aid as per your employment rights. But considering the thoroughness of our employment experts in this matter, you can only expect a similar outcome. But it is entirely up to you, our responsibility is to fully inform you about all the aspects related to the termination.

I would like to clarify that this is a purely professional mutual decision. The severance package and the full and final settlement of any outstanding benefits can be discussed with the HR, Mr Harish Sharma. At the same time, you are requested to hand in any company property given to you on account of company...
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