TENDERING: PROCESS and PROCEDURES
Overall Perspective of Procurement Policies
procurement systems which reflect the principles of value for money, transparency and accountability. Efficient, effective and transparent
Rationale for Tenders Rules
The tendering process can be a minefield of potential litigation, with tenderers complaining of the lack of a fair and consistent approach to tendering and accusations of favouritism and corruption.
SIX CORNERSTONE PRINCIPLES of any tendering process
1. Transparency: candid, evident, manifest and easy to see through or understand 2. Probity: Virtue or Integrity; honesty. 3. Equity: Fairness and Impartiality 4
4. Fairplay: Even playing ground; fairness in tendering. The practice of justice, unaffected by prejudice or partiality. 5. Value for Money 6. Accountability Summary 1-6 serve the objective of engendering stakeholder confidence in a tendering process. 5
How these concepts are demonstrated throughout a tender process Pre-Qualification Procedure – System of fair selection of contractors with whom the company should do business. Tenders Rules and Procedures – System by which tendering is governed. This system comprises standard letters of invitation, stated procedure for bidding, simultaneous notice to bidders, minuted pre tender meetings, controlled points of interaction between company and bidders, defined scope of works, specifications, terms of reference etc. 6
Govern the process of purchasing Goods, procuring Works and Services and disposal of assets. They are usually structured around different Committees with varying levels of authorities and approvals delegated to each. For example, at eTecK, there are delegations of authority ranging from the The Board The BTC comprising directors of the Board The MTC comprising Vice Presidents of e TecK The President The Vice Presidents The Managers
USUAL FEATURES OF TENDERS RULES 1. EXEMPT SERVICES: These...
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