Team Collaboration Techniques
February 25, 2010
Team Collaboration Techniques
When working on a team, the importance of collaborating with one another is high. The lack of collaboration can affect a team and it is dynamic in a negative way. Many steps and techniques can aid collaboration. Technology and computer-meditated collaboration are some of the most commonly used; however, technology can, at times, be more of a challenge than an aid. Exploring all forms of collaboration is a good idea. Collaboration will increase team success and help the experience maintain positive. Elements of a Collaborative Team
A collaborative team is one in which team members’ work together to reach a predetermined goal. An effective collaborative team should schedule meetings on a regular basis. These meetings have five key elements. The elements of a collaborative team meeting are an agenda, roles of the team members, meeting content, team decisions, and note taking. Each of these elements is important to the success and collaboration of the team. An agenda is a list of ideas that need addressing at the team meeting. Usually, the team leader lists all the items or ideas that need discussing. “Time limits should be assigned to each item, so that there is a realistic expectation about what can be accomplished” (Maryland Coalition for Inclusive Education, 1999, p. unk). An agenda’s purpose is to keep the team on track so that the team can eventually reach its predetermined goal of completion. Each team member has a role in a collaborative team. The purpose of roles is to distribute evenly the work that needs to be accomplished. For example, one team member is the leader. Another team member is the timekeeper. Each of these roles has a purpose and is necessary for the collaboration of the team. The meeting content is also important in a collaboration team. Meeting content is the “bread and butter” of the meeting. The content is the information that fills the meeting. For example, when attending a meeting about the previous month’s production and current month’s projected production, the team will discuss what worked for them in the previous month and what did not work for them. This discussion is the meeting content and what each team member gains from the knowledge communicated. Team decisions are decisions that the team make and agree upon. Team decisions can be anything from when the next meeting is held to what the next steps for completion of the team project is. This element of the team meeting is important to fostering a good team environment and to ensure that all team members agree or are “on the same page.” Note taking is another important element of the team meeting. Some teams have one specified note taker and other teams may want all team members to take notes. The purpose of note taking is to record the team’s actions and to help keep the team on track. The notes taken are a good tool to refer bank to team decisions made in previous meetings. Techniques and Technology
A group of people coming together as one to complete a project or accomplish a goal is always a challenge. The setting makes no difference; it can be at work, school, or even at home. One of the most common challenges is not being able to collaborate with one another. To overcome this challenge, applying techniques can facilitate collaboration. The first technique that should be applied is objectivity. If everyone in the team knows from day one what the objectives are, team members can arrive at these objectives successfully. Organization is important because many people have different thoughts and ideas. Organizing the team by assigning different parts of the project to each member, scheduling team meetings and due dates will help to keep the team organized so that meetings run smoothly. Active listening is another technique that is crucial to the team environment. The reason for this is...
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