System Analysis and Design Sampler

Topics: Inventory, Purchasing, Procurement Pages: 13 (3291 words) Published: August 23, 2012

1.1 Historical Background
Since its establishment in 1973, the Belen’s Furnishing has been trusted and pioneer in soft furnishing and trusted by very well-known hotels and companies nationwide. Belen’s Furnishing is a contractor, fabricator, and wholesale/retail trader of soft furnishing directed principally to institutional accounts as hotels, banks, industrial offices, restaurants and residential buildings. Their services and products are acknowledge by companies and institutions like Diamond Hotel, The Mandarin Hotel, Maranaw Hotel and Resorts Corp., SM Land, The Discovery Suites, The Peninsula Hotel and many more. Belen’s Furnishing is a single proprietorship owned by Belen G. Villaluz. Their main office is located at 15 Shenandoah St. South Green Park Village, Brgy. Merville, Parañaque City, Metro Manila. Its factory, where its main facility is located at Indang, Cavite with a floor size of 650 sq. meters with a 55 KVA Generator. Product lines:

1. Drapery and Curtain materials: Imported and local fabrics, Vertical Blinds and Horizontal Blinds, Roller Shades. 2. Curtain Tracks: Roller type, Baton or Cord, or Motor-operated with accessories (with push button or remote control) 3. Roman Shade Mechanism: Manually or Motor-operated (push button or remote control) 4. Bedroom Linen: Quitted bedcovers/bedspreads; Comforters, Mattress Pads, Sheets (Flat and Fitted); Pillows and Pillow cases. 5. Table Linen: Tablecloths – Plain/embroidered and skirts; Napkins – Plain/embroidered; Mats and runners; Table silencers.

List of Suppliers:
1. Rollshade Enterprises – Unit B2 Palanca St. San Antonio Bldg. BF Homes Phase 1, Parañaque City 2. Larry’s Curtain and Upholstery Supply Inc. – South Super Highway, Makati City. 3. New Highton Fabrics – Ledesma Bldg. Pas A -106 #853 Talora St. Binondo, Manila. 4. Pan Atlantic International Enterprises – Divisoria

5. New Master Store – 795 Juan Luna St., Binondo, Manila
For almost 33 years of quality of service and products on drapery and soft furnishings, they stand strong among other competitors and always say to their clients and customers, “We always give you the BEST”.

1.2 Organizational Chart
1.2.1Company as whole

1.2.2Division Understudy

1.3 Statement of the Problem

Problem 1: Lack of actual summary reports of inventory for the top management

Documents Involved: (See Indexes for samples)
* Quarterly Inventory Report – It is an unconsolidated report of the inventory generated by the company every quarter of the year submitted to the management. * Transmittal slip (Company/Client) – form used for transferring materials from the client to the company (Transmittal slip from the client) or transferring materials from the main office to the factory (Transmittal slip from the company). * Sales Invoice (Supplier) – given by the supplier to the company as proof of purchase of materials.

The record keeper submits unconsolidated report from the warehouse to the factory supervisor then the factory supervisor submits it to the executive assistant. These reports are submitted quarterly to give an update about the inventory level and how much does the factory consumes every 3 months. The supplies are check by the record keeper and factory personnel every month and the report is done every end of the quarter. However, there is no summarization of these reports. The summarization of reports from the factory itself is very important to the company however it is only an unconsolidated report which is generated from their existing system flow (not a summarization of the inventory). The summarization of inventory reports can be used by the management for the analysis cost, benefits, and decision – making that will be profitable for the company. The existing system lacks facts/ information that are distinguished to be very important and necessary in ensuring the company’s...
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