Suspension Letter

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Description of the act of misconduct
Reasons for suspension
Authority regarding suspension& outgoing procedure

Employee rights

c.c.

SAMPLE LETTER
Suspension for Misconduct
DATE AND ADDRESS
Mr./Mrs./Ms./Miss (LAST NAME),
This letter follows the results of the investigation into the events of DATE AND TIME during which ALLEGED MISCONDUCT. Our investigation has revealed that on DATE, you DESCRIPTION OF ACT OF MISCONDUCT. We have concluded that you acted in this manner deliberately and that this constitutes a serious offence. This kind of behaviour is not acceptable and we will not tolerate it. We would ask that you consider the CONSEQUENCES FOR YOUR CO-WORKERS AND FOR THE ORGANIZATION. Therefore, you are suspended from you duties, without pay, for a period of X working days, equivalent to TOTAL NUMBER OF HOURS. The suspension period will begin on DATE and will end on DATE. During the suspension period, you will not have access to ‘Parks Canada Agency’ premises, to your normal workplace, to your office voicemail system, to the computer system, nor to your e-mail through your personal computer. You must hand in your office keys, your identification card, and your access card to NAME. If necessary, you may contact NAME at TELEPHONE NUMBER about any work -related questions that arise during the suspension period. A copy of this letter will be placed in your personal file and will be kept for two years, in accordance with the provisions of the collective agreement. We are calling on your sense of responsibility to ensure that this situation does not reoccur. Beginning immediately, we expect that you EXPECTED RECTIFICATION. Any subsequent offences will not be tolerated and could lead to more severe disciplinary actions, up to dismissal. If, at any time, you require assistance, please contact the Employee Assistance Program (EAP) at 1-800-268-7708. In accordance with section 16.01 of the ‘Parks Canada Agency’ collective agreement, you...
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