study

ABSTRACT

Title : Online Enrollment and Information Management System for St. Constantine Institute of Science and Technology
Researcher : Mark S. Herrero Lemuel Howell S. Bayer

Gladies R. Cerda

King Marvin R. Claudio

Paul John M. Lopez

Degree : Bachelor of Science in Computer Science
Institution : St. Constantine Institute of Science and Technology
Year : 2013
Adviser : Mr. Herbert B. Semana

The Problem
The St. Constantine Institute of Science and Technology is using a manual system for their enrollment facility. The accuracies of information were minimal,—but the possibility of encountering a more difficulties and tedious task was still at hand. One of the problems that the institution would like to include in the study was the lack of manpower in the accounting department. In the accounting office or the cashier, St. Constantine Institute of Science and Technology only had two personnel to accommodate the students during the payment of fees for their enrollment. The school had a hard time in accommodating those numbered of students, and that made it hard for other students to wait .Another problem of the school was the generation of forms. The students needed to fill-up the student information slip and three (3) copies of the registration forms for the copy and record of the accounting office, the registrar and for the student themselves. Students were consuming a lot of time in doing such. Since the students are manually filling-up the official documents of the school, data redundancy has a great possibility in causing further complexity in the enrollment process .An added problem was that when the students were getting their subjects and schedule for the semester, the students had to refer to the bulletin boards for the available subjects, schedule, and slots. Since the said information was posted, it would only mean that the updates were not monitored effectively.
To keep the students updated at all times, the availability of the subjects and slots should be monitored. If a subject only has 5 slots available and there are still a number of students who would be enrolling that subject, students should be informed of someone has availed the slots already so that there wouldn’t be any wasted time just by falling in line again just to look for another available slot.
Research Methodology
Developing an Online Enrollment and Information System is difficult to do because there would be a series of tests and revisions before it will become functional. Therefore, there are some useful tools in building in integrated system methods such as system development life cycle models which include waterfall, fountain, spiral, build and fix, rapid prototyping, incremental, and synchronize and stabilize.
Findings
Based on the data gathered, the following findings are thereby presented:
This system that will be developed can be used as one of the institutes marketing asset.
The registrar needs to enhance their knowledge about the program and web page in order for them to operate it properly.
Conclusions
Based on the findings, the researchers come up with the following conclusions:
The parents of the students can monitor their children’s grades, schedules and subjects much easier and faster.
The St. Constantine Institute of Science and Technology’s staff/personnel must undergo training to the developer of the program before implementing it.
Recommendations
Based on the results of findings and conclusions gathered, the researchers would like to recommend the following:
The St. Constantine Institute of Science and Technology may replace their enrollment system by implementing the online enrollment system thereby accelerating the process and also by marketing the schools.

In addition, the school must give the student’s parents an account containing the student’s personal data and schedule that they can access through the web page.