Student Service Enterprise Inventory System

Topics: Inventory, Inventory control system, FIFO and LIFO accounting Pages: 18 (3639 words) Published: December 1, 2012

A Concept Paper
Presented to
The Faculty of the College of Computer Studies
Central Philippine University
Jaro, Iloilo City, Philippines

In partial fulfilment
Of the Requirements in
CS318 – Research Methods in IT

BSIT – 4
July, 2012

Overview of the Current State of Technology
With the power of technology nowadays, people get interested with computers. They tried to indulge themselves on it to have a productive result in a more efficient and time saving process. It is highly valued in institutions like business enterprises, schools, hospitals, government and non government services. However, some of them are still using manual system. In this regard, we acknowledge the value of computerized system.

CPU Student Service Enterprise is a store inside the campus where students, faculty, and staffs can buy goods, books, school supplies, P.E & school uniforms, etc. Each department’s are also purchasing supplies for their offices. One of the problems of SSE is the manual Inventory System. The manual system is not accurate and time consuming. Quarterly, SSE is conducting their inventory. When the inventory date is near work students and staffs are listing all the goods or items that are available in yellow paper. The paper contains the quantity, unit, description, and unit price of an item. In the proper date of inventory, work students manually count the goods or items. After counting all the available items, work students will put the unit price of each item. Finding the prices is time consuming. It takes two to three weeks to finish pricing those items. Prices of the items are all in the journal book. But some of the old stocks items are hard to find their prices. After pricing all the items, the book keeper will encode that in Excel. After that, she will print it out and forward to the VPFE.

Overview of the Desired State of Technology
I would like to propose a computerized inventory system to be installed at the CPU Student Service Enterprise, a formal computerized approach to inventory storing. The system provides the user with fast, accurate data handling and retrieving. It makes adjustments for possible problems prior to their occurrence, as opposed to traditional control systems which looked at more historical demand and reacted to existing problems.

Furthermore, it directly serves as the system for CPU Student Service Enterprise. This system will help keep personnel from wasting their time counting supplies and trying to manually determine which products to buy and sell. The system also includes tracking of remaining inventory, tracking when new orders should be made, tracking which items are most popular and something to help the business decide what items are most profitable and which products to remove.

They could also compare the inventory available at each customer to their corresponding needs. Data on these transactions are very important in determining the availability of details on the products in needs of reviewing.

Statement of the Problem
These are the following problems encountered by CPU Student Service Enterprise:

* The manual process consumes too much time for the work students and staff and rigid time to process a transaction. * Inaccurate daily updating, recording, and monitoring of inventory of productsthat goes in and out due to human errors in the manual system. * Time consuming retrieval due to manual search from numerous files. * The availability of the product is difficult to identify due to lack of information regarding on files that are outdated. * Slow and inaccurate resulting to problems like lost of items and unable to track the prices of an item.

Objectives of the Study...
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