A student record is about any written information about the students. Student records are often viewed as paperwork produced for the education bureaucracy. However, a well-designed student record system, whether using paper documents or automated systems, yields many benefits. The most important of these is the ability to report information for decision making about individual students, schools, programs, and school districts. A second benefit, particularly with automated systems, is efficiency in processing and exchanging student records among schools. The focus on student outcomes and records has been a burden to our school, for they to monitor well the information and the performance of the students. Various student records, data and information were required to have proper organization and management to provide sustainable student record. This thesis or system help the school’s administrator or the teachers for maintaining the records of the students as well as the grades. As technology changes, we want to be updated or to be modernized. Using the manual record and grading system, sometimes causes to confusion. We all know that manual record system are just hand written, so it may cause confuse someone just because he or she cannot understand the hand writing of the person and also sometimes the student records are being misplace. Unlike in automated record system, the informations can be clearly understand because it is computerized and can be kept in a folder. Schools and Universities tend to have a bigger population of students each year. The data of all the students in a certain school or university would be hard to access if manual system was the only method implemented. Therefore, a system that manages all the data of the students should be created. To provide accessible data, security, and records. The percentage of errors could be lessened and discrepancy could be eliminated.