Student Collegiate Record System
CHAPTER I
INTRODUCTION
Background of the Study The Student Collegiate Record or SCR is playing an increasing role in the working stratagem of registrars. It enables them to hold and access the information of students like name, student number, date of birth, citizenship, gender, parents or guardian, occupation, permanent home address, schools graduated, course, year, subject, total number of units and final grade. The registrar records, edits and keeps all the information of old and new students thereby making the school's operations streamlined and effective.
The existing SCR at AIE College International – Laoag Campus makes use of enrolment forms to obtain the necessary details from the enrollees. After which, the registrar records and saves these information in MS Excel. The registrar keeps each of the student’s records with a number attached (ex. IL-11-000478). The first two letters which is “IL” represents the AIE branch designation, the “11” numeric sign represents the year the student was enrolled and lastly “ex.000478” represents the student number. Each student is only given one student number during the course of his education. The registrar then stores the hardcopy of files in bookshelves and the softcopy is kept in the computer. However, the registrar processes the information of the students individually so it takes a long period to finish all the papers. The registrar said that dealing with the student’s records manually is at times unmanageable because of the bulk of files to be checked one by one. The files’ security and confidentiality are also an issue since they are susceptible to access by unauthorized people and can be destroyed by unexpected circumstances.
With this case, we proposed the “Registrar’s Student Collegiate System of AIE College International-Laoag Campus” to help the registrar minimize the time consumed in generating the records and information of the students. It will provide efficient enrollment process because it can
INTRODUCTION
Background of the Study The Student Collegiate Record or SCR is playing an increasing role in the working stratagem of registrars. It enables them to hold and access the information of students like name, student number, date of birth, citizenship, gender, parents or guardian, occupation, permanent home address, schools graduated, course, year, subject, total number of units and final grade. The registrar records, edits and keeps all the information of old and new students thereby making the school's operations streamlined and effective.
The existing SCR at AIE College International – Laoag Campus makes use of enrolment forms to obtain the necessary details from the enrollees. After which, the registrar records and saves these information in MS Excel. The registrar keeps each of the student’s records with a number attached (ex. IL-11-000478). The first two letters which is “IL” represents the AIE branch designation, the “11” numeric sign represents the year the student was enrolled and lastly “ex.000478” represents the student number. Each student is only given one student number during the course of his education. The registrar then stores the hardcopy of files in bookshelves and the softcopy is kept in the computer. However, the registrar processes the information of the students individually so it takes a long period to finish all the papers. The registrar said that dealing with the student’s records manually is at times unmanageable because of the bulk of files to be checked one by one. The files’ security and confidentiality are also an issue since they are susceptible to access by unauthorized people and can be destroyed by unexpected circumstances.
With this case, we proposed the “Registrar’s Student Collegiate System of AIE College International-Laoag Campus” to help the registrar minimize the time consumed in generating the records and information of the students. It will provide efficient enrollment process because it can