Structured Cabling Rfp

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A Request for Proposal (RFP) is a formal invitation issued by a business or agency requesting interested vendors to submit written proposals meeting a particular set of requirements. If interested in bidding for the project, vendors respond with a description of the techniques that they would employ to meet the requirements, a plan of work, and a detailed budget for the project, including supporting information. An RFP may form part of the final contract once negotiations between the enterprise and the vendor are completed.

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Insert Company Name Here
Request for Proposal for a Data Center Structured Cabling Solution

Insert Date of Issue Here

Table of Contents
1Statement of Work3
1.1Purpose3
1.2Coverage & Participation3
2General Information3
2.1Original RFP Document3
2.2The Enterprise3
2.3Existing Technology Environment4
2.4Schedule of Events4
3Proposal Preparation Instructions5
3.1Vendor’s Understanding of the RFP5
3.2Good Faith Statement5
3.3Communication5
3.4Proposal Submission6
3.5Method of Award7
3.5.1Selection & Notification8
4Scope of Work, Specifications & Requirements8
4.1 Overview of Proposed Solution8
4.2 Technical Specifications8
4.2.1 Main Equipment Room (MER) /Telecommunications Room (TR)8 4.2.2 Voice Communications8
4.2.3 Data Communications9
4.2.4 Equipment Cabinets, Racks & Tray Systems9
4.2.5 Cable Management9
4.3 Testing9
4.4 Warranty/Support9
4.5 Sequence & Scheduling9
5Vendor Qualifications & References10
6Budget & Estimated Pricing11
6.1 Five Year Total Cost Summary11
7Vendor Certification12

Statement of Work

1 Purpose

The purpose of this Request for Proposal (RFP) is to invite prospective vendors to submit a proposal to supply a Structured Cabling solution to [Insert Enterprise Name Here]. The RFP provides vendors with the relevant operational, performance, and architectural requirements for the solution.

2 Coverage & Participation

The intended coverage of this RFP, and any agreement resulting from this solicitation, shall be for the use of all departments at [Insert Enterprise Name Here] along with any satellite offices. [Insert Enterprise Name Here] reserves the right to add and/or delete elements, or to change any element of the coverage and participation at any time without prior notification and without any liability or obligation of any kind or amount.

General Information

1 Original RFP Document

[Insert Enterprise Name Here] shall retain the RFP, and all related terms and conditions, exhibits, and other attachments in original form in an archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. The RFP may not be distributed without prior written permission of [Insert Enterprise Name Here].

2 The Enterprise

Insert Enterprise Description Here
Describe the enterprise in a few brief paragraphs. State the core business of the enterprise, the number of employees and the general size of the IT infrastructure: number of workstations, servers, etc. Include a description of the business and location including any satellite offices that will be involved in the project. Describe the overall objectives of the Structured Cabling solution purchase. Focus on larger business goals, not technical specifications. For example, most enterprises put the purchase of a Structured Cabling solution in the context of meeting specific goals in a data center expansion or a building project, and to ensure a specific level of availability and...
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