Steps to Business Writing
March 1, 2012
A. Analyze the project.
B. Identify the purpose of the writing.
C. Analyze the audience.
A. Create various ideas.
B. As many ideas as possible.
A. Free writing
1. Jot down ideas for at least 10 minutes.
2. Identify the best ideas.
3. Write for another 10 minutes highlighting the information needed to be kept.
1. Write different topics in the middle of the page and circled them.
2. Use clustering to group ideas.
3. Use the clustered ideas for the body of the paper.
C. Talk to the audience
1. Understand the political and social relationship between your audiences.
2. Reducing the number of revisions.
A. Have a friend read your work.
B. Look for content and clarity.
C. Add, delete, substitute, and rearrange the ideas.
D. Check your-attitude, positive emphasis, style, and tone.
E. Check for improper language, or prejudiced language.
A. Check sentence structure.
B. Subject–verb and noun–pronoun agreement.
C. Check punctuation.
D. Check word usage.
E. Spelling—including spelling of names.
F. Check references.
G. Check typos using spell check.
A. Have a family member read paper again.
B. Read once to make sure all content of the paper is intact.
C. Read again to correct errors.
D. Check numbers, headings, and the content of the introduction and conclusion.
Locker, K., & Kienzler, D. (2008). Business and administrative communication (8th ed.). New York, NY: McGraw-Hill. [continues]
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