Standard Operating Procedure

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STANDARD OPERATING PROCEDURE
ON
MANAGEMENT, ALLOCATION, UPDATE AND ACCESS
TO THE FBO (FOOD BUSINESS OPERATOR) DATABASE

This SOP will be effective as from 1 June 2008

INDEXPage

1.OBJECTIVE3
2.SCOPE3
3.DEFINITIONS3
4.REFERENCE TO REGULATORY REQUIREMENTS AND OTHER INTERNATIONAL DOCUMENTS6 5.ALLOCATION PROCESS6
6.UPDATE AND MAINTENANCE OF THE FBO DATABASE9
7.ACCESS TO THE FBO DATABASE9
8.USE OF THE FBO CODES9
9.ROLE-PLAYERS, ROLES AND RESPONSIBILITIES10
10.REVIEW11
11.RECORDS11
12.AMENDMENT RECORD11
ANNEXURE A12
ANNEXURE B13

1.OBJECTIVE

To present a guideline for management, access, update and registration process for the Food Business Operator (FBO) database of the National Department of Agriculture (DoA).

2.SCOPE

2.1The Standard Operating Procedure (SOP) shall be followed by all personnel of the DoA and relevant assignees involved in the objective of the database. The SOP shall include procedures and responsibilities for all role-players to follow.

2.2The scope of registration is for products subjected to the standards and requirements published under the Agricultural Product Standards Act, 1990 (Act No. 119 of 1990), which requires an Export certificate; excluding the registration of canning, dried fruit, rooibos, honeybush and frozen product factories/facilities for which a separate SOP will be completed. The SOP shall include drying and fermentation that take place on the farm. (See Annexure B for schedule of registered products.)

2.3The registration of a FBO code is to facilitate the traceability process of tracing and tracking of product one step up and one step down in the supply chain.

2.4The scope of this Standard Operating Procedure (SOP) will be applicable to FBO's producing and handling produce for export with the exception of:

2.4.1FBO delivering to local fresh produce market; and

2.4.2Agri production unit (PUC's) producing grain products for delivery to grain storage facilities exporting their produce.

3.DEFINITIONS

3.1"assignee": a person, undertaking, body, institution, association or board designated under section 2(3) of the Agricultural Product Standards Act, 1990 (Act No. 119 of 1990);

3.2"Commercial cold storage facilities": means commercial cold storage facilities not located on primary production sites/farms involved in the handling, storage and distribution of products of plant origin, which are intended for export;

3.3"Container depot": means a place for storage, cleaning, detention and examination of empty containers;

3.4"Drying facilities": means a facility for drying, handling and chemical treatment of dried fruit, rooibos and honey bush tea destined for further processing;

3.5"Dry storage facilities": means those facilities involved in the handling, storage and distribution of products of plant origin, which are intended for export. These include commercial storage facilities and exclude facilities only storing own product. These are collection depots and ambient bulk storage facilities.

3.6"Executive Officer": the officer designated under section 2(1) of the Agricultural Product Standards Act, 1990 (Act No. 119 of 1990);

3.7"Exporter": means those FBO's that are responsible for ensuring that the products that they supply to the market meet the requirements of the buyers (importers and/or retailers) as well as the minimum regulatory requirements of the importing and exporting countries. They are also responsible for co-ordinating the export supply chain from farm to fork.

3.8"Food Business": means any enterprise or undertaking, whether for profit or not, whether public or private carrying out any or all of the stages of handling from, and including primary production up to and including the export of food products. The food business and its sub-units must be...
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